Construction Administrative Coordinator

The Stewart/Perry Company; Birmingham (AL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Disability insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Parental leave

Vision insurance

Job summary

The Stewart/Perry Company, located in Birmingham, AL, seeks a Construction Administrative Coordinator to streamline the estimating team, organize bid documents, and ensure timely bid submissions.

Responsibilities include project setup in estimating software, managing bid/drawings, and coordinating with subcontractors and vendors. This role requires strong organizational and communication skills, with a background in admin support and familiarity with construction terminology.

Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Ability to manage multiple tasks and deadlines independently.

Responsibilities

• Organize and maintain electronic and paper drawings, bid documents, and estimating files.
• Set up projects in bid solicitation and estimating software.
• Maintain bid lists, subcontractor lists, and vendor contact databases.
• Send bid invitations and follow up with subcontractors and vendors by phone and email.
• Track bid responses and help track bid coverage ahead of deadlines.
• Collect, organize, and file subcontractor pricing, proposals, and supporting documentation.
• Research permit requirements, business license fees, tap fees, meter fees, and similar project costs.
• Assist with RFIs, meeting minutes, drawing logs, bid tabs, and other estimating documentation.
• Provide general administrative support to the estimating department

Skills

Microsoft Office Suite

Excel

Word

Outlook

Teams

Job description

Stewart/Perry is focused on building lasting relationships as well as exceptional projects. Headquartered on a 16-acre campus in Birmingham, Alabama, we specialize in commercial and retail construction across the Southeast and Mid-Atlantic. Since 1984, we’ve delivered high-quality work in 23 states. While retail construction remains a cornerstone of our business, we’ve steadily expanded into other sectors.

We’re looking for a Construction Administrative Coordinator to keep our estimating team organized and efficient so that projects are accurately bid or estimated and deadlines are met.

What You’ll Do:

• Organize and maintain electronic and paper drawings, bid documents, and estimating files
• Set up projects in bid solicitation and estimating software
• Maintain bid lists, subcontractor lists, and vendor contact databases
• Send bid invitations and follow up with subcontractors and vendors by phone and email
• Track bid responses and help track bid coverage ahead of deadlines.
• Collect, organize, and file subcontractor pricing, proposals, and supporting documentation
• Research permit requirements, business license fees, tap fees, meter fees, and similar project costs
• Assist with RFIs, meeting minutes, drawing logs, bid tabs, and other estimating documentationProvide general administrative support to the estimating department
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Position Requirements

Required

• Previous experience in an administrative or support role
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Strong organizational skills and attention to detail
• Clear written and verbal communication
• Ability to manage multiple tasks and deadlines independently

Preferred

• Basic understanding of construction drawings, bid documents, or construction terminology

This position requires a background check and drug screen prior to employment.

Equal Opportunity Employer

The Stewart/Perry Company, LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status. If you need assistance or a reasonable accommodation to apply for a position, please contact [e-mail].