Estimating Assistant

Central Site Development LLC; Brandon (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Central Site Development LLC seeks an Estimating Assistant to support the estimating and project management teams by maintaining bid folders and coordinating ITB submissions. Responsibilities include tracking bid schedules, coordinating with vendors and subcontractors, and assisting with bid packages and supplier comparisons.

The role requires organizational skills and proficiency in Microsoft Office and Project, with at least five years combined education and experience in related fields.

Qualifications

• Combination of education and experience to equal at least 5 years experience required.
• Must be capable of multi-tasking and staying organized.
• Experience with bid processes and ITB submissions preferred.

Responsibilities

• Oversee administrative tasks for estimating and project management to maintain accurate bid folders.
• Send invitations to bid to vendors and track plan routing and bid schedules.
• Support administrative needs of the estimating department.
• Assist in assembling bid packages, ITB logs, and supplier comparisons.
• Coordinate with estimating staff to keep bidding on schedule.
• Attend pre-bid meetings when needed and assist with bid submissions.

Skills

Plan organization

Bid package coordination

Vendor/subcontractor procurement

Document/file management

ITB submission

Bid schedule tracking

Pre-bid meeting participation

AIA SOV preparation

Coordination with estimating staff

Construction Journal research

Front-end P.O. assembly

Client communications

Education

5+ years experience in estimating/related field

Tools

Microsoft Office

Microsoft Project

Job description

Role and Responsibilities

Estimating Assistant is responsible for overseeing administrative tasks to ensure the estimating and project management departments have accurate, well-maintained bid folders, invitations to bid are sent to vendors, tracking and following up on plans, bid schedules, and serving administrative needs of the estimating department.

Qualifications And Education Requirements

Combination of education and experience to equal at least 5 years experience required

Required Skills

• Download Plans and Organize Into Bidding Folders
• Draft and Submit ITB’S and Ensure They Are Returned Timely To Submit CSD Bid
• Procure New Subcontractors and Vendors
• Create and File Bidding Folders and Documents
• Create and Update ITB Log
• Draft and Submit ITB’S For Project Buyouts
• Review Procured Data With Estimator and Participate In Bidding Process When Needed
• Draft Rough Schedules For Submissions With Bids
• Print Plans and Distribute To Estimator
• Submit Bid Packages When Needed
• Attend Pre-Bid Meetings When Needed
• Assemble Job Notices
• Assemble Equipment Lists
• Complete Supplier Comparisons For Review
• Help With Ensuring Bidding Data Is Properly Filed
• Coordinate With Estimating staff To Ensure The Bidding Process In Keeping Up With Scheduled Dates
• Log In And Review Projects On Construction Journal, Reach Out Make Initial Contact On Potential Projects
• Purchase Order Assembly On Front End Items
• Send Out Corporate Data To Clients and Potential Clients
• Assemble AIA Billing Application SOV

Additional Notes

• Can Be Self-Motivated and Can Multi-task Daily
• Is Well Organized
• Is Skilled In Microsoft Office and Microsoft Project