Estimating Administrator

Fit Recruiting; Mobile (AL); On-site; USD 48,000 - 68,000; Full time

Job summary

Fit Recruiting is seeking an experienced Estimating Administrator for an established industrial company in Mobile, Alabama. This role supports the estimating team by coordinating bid documents, tracking deadlines, and ensuring timely submissions of quotes and required materials.

You will manage the flow of information through portals such as ISN and Avetta, arrange calendars and travel, and produce weekly estimating reports.

Qualifications

• 7+ years of professional administrative experience.
• Strong MS Office skills (Excel, Word, Outlook, PowerPoint).
• Experience with ERP or project management systems.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• Great organizational and time-management abilities.
• Experience with AutoCAD, ASME materials, weld processes or vessel construction is a plus.

Responsibilities

• Coordinate incoming bid documents and drawings.
• Track and manage bid opportunities.
• Ensure timely submissions with the estimating team.
• Prepare weekly estimating reports.
• Submit quotes and required customer documentation.
• Maintain data in customer portals like ISN and Avetta.
• Coordinate calendars, meetings, and travel.
• Provide additional administrative support as needed.

Skills

Advanced MS Office

Time management

Attention to detail

Written and verbal communication

Prioritization

Tools

AutoCAD

ERP system

Job description

Fit Recruiting is seeking an experienced Estimating Administrator for an established industrial company in Mobile, Alabama.

This is a great opportunity for a highly organized administrative professional who thrives on meeting deadlines, attending to details, and keeping multiple projects moving. You'll work closely with the estimating team to coordinate incoming bids, manage documentation, track deadlines, and ensure quotes and required materials are submitted accurately and on time.

Duties:

• Coordinate incoming bid documents and drawings
• Track and manage incoming bid opportunities
• Work with the estimating team to keep submissions on schedule
• Prepare weekly estimating reports
• Submit quotes and customer-required documentation
• Maintain information in customer portals such as ISN and Avetta
• Coordinate calendars, meetings, and travel
• Provide additional administrative support as needed

Requirements:

• 7+ years of professional administrative experience
• Advanced Microsoft Office skills, including Excel, Word, Outlook, and PowerPoint
• ERP or project management system experience
• Strong organizational and time-management skills
• Exceptional attention to detail
• Ability to prioritize multiple projects and deadlines
• Excellent written and verbal communication skills
• Experience with AutoCAD, ASME materials, weld processes or vessel construction is a plus