Estimating Support / Coordinator

Crown Paving, LLC; Tennessee; On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Career growth

Job summary

Crown Paving, LLC in Greenbrier, TN, is seeking an Estimating Support/Coordinator to keep our estimating team organized, on schedule, and compliant across bid and project lifecycles.

The role handles permits, bid documents, COIs, W-9s, AR support, and portal maintenance to let estimators focus on winning and managing work. In-person, weekdays at the Greenbrier office.

Qualifications

• 1–2 years of experience in an administrative, coordination, construction support, or similar role.
• Proficiency in Word, Excel, and Outlook required.
• Experience with Egnyte, AIA billing software, and customer/vendor portals is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a team.
• Construction industry experience is preferred but not required.

Responsibilities

• Prepare and submit NDOT permit applications and track approvals.
• Assemble and finalize sealed bid documents ahead of submission deadlines.
• Upload and organize proposals in Egnyte for all estimators.
• Request COI and send W-9 forms as needed.
• Print and distribute workorders to field and project teams.
• File and track lien waivers for active jobs.
• Support AR with job-related documentation and follow-up.
• Complete and submit AIA billing (G702/G703) for active projects.
• Update and maintain company profiles in customer and vendor portals.
• Assist estimators with organizing bid packages and scope data.
• Track proposal and permit deadlines to keep pipeline on schedule.
• Maintain organized filing systems for contracts, permits, and compliance documents.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Tools

Egnyte

AIA billing software

Microsoft Excel

Microsoft Word

Outlook

Job description

Crown Paving, a local Paving Contractor operating in Tennessee, Alabama and Florida and is looking for an Estimating Support/Coordinator to keep our estimating team organized, on schedule, and compliant across every stage of the bid and project lifecycle.

This position serves as a key support role within the estimating department, handling permits, bid documents, subcontractor and vendor paperwork, billing support, and customer portal maintenance so our estimators can stay focused on winning and managing work.

The successful candidate will work in person at our office in Greenbrier, TN, Monday through Friday during normal business hours.

Responsibilities and Requirements

• Prepare and submit NDOT permit applications and track approvals
• Assemble and finalize sealed bid documents ahead of submission deadlines
• Upload and organize proposals in Egnyte for all estimators
• Request Certificates of Insurance (COI) and send W-9 forms as needed
• Print and distribute workorders to field and project teams
• File and track lien waivers for all active jobs
• Support Accounts Receivable (AR) with job-related documentation and follow-up
• Complete and submit AIA billing (G702/G703) for active projects
• Update and maintain company profiles in customer and vendor portals
• Assist estimators with organizing and compiling bid packages and specialized scope data
• Track proposal and permit deadlines to keep the estimating pipeline on schedule
• Maintain organized digital and physical filing systems for contracts, permits, and compliance documents

Qualifications

• 1–2 years of experience in an administrative, coordination, construction support, or similar role
• Proficiency in Microsoft Word, Excel, and Outlook required
• Experience with Egnyte, AIA billing software, and customer/vendor portals is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while supporting a team
• Construction industry experience is preferred but not required

Compensation and Benefits

Competitive salary based on experience and qualifications. Health, Dental, Vision, and Life Insurance benefits are offered, along with opportunities for professional growth and advancement.