Estate Planning Legal Assistant - Growth & Client Focus

Don Shaw Law; Arlington (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Don Shaw Law, a boutique estate planning firm in Arlington, seeks a full-time Legal Assistant to provide essential administrative and client support across the firm.

In this role you’ll keep attorneys focused by keeping matters organized, manage client onboarding, scheduling, and document workflows, and coordinate with notaries and third parties. A detail-oriented, discreet, and tech-savvy professional fits well.

Qualifications

• Strong organizational and time-management skills.
• Clear, professional communication, written and verbal.
• Ability to handle sensitive information with discretion.
• Experience in a law firm or office with high client interaction preferred.
• Probate experience is a plus but not required.

Responsibilities

• Serve as a welcoming first point of contact for clients and prospective clients.
• Manage calls, emails, scheduling, and consultation logistics.
• Assist with client onboarding and internal task creation.
• Maintain organized digital files and document workflows.
• Track signature requirements, follow-ups, and matter deadlines.
• Prepare engagement agreements, correspondence, and routine forms.
• Assist attorneys with meeting prep, follow-up tasks, and communication.
• Coordinate with notaries, financial advisors, and other third parties.
• Prepare pre-appointment packets, inventories, accountings, and other client deliverables.
• Support the launch and day-to-day operations of the new Arlington office.
• Assist with ordering supplies, managing equipment, and basic office upkeep.
• Collaborate with Woodbridge staff to ensure consistent processes firm-wide.

Skills

Strong organizational and time‑man­age

Clear, professional communication

Discretion with sensitive information

Tech‑savvy: Outlook, Word, PDF editing

Experience in a law firm or client‑f‑f

Probate experience is a plus

Tools

Outlook

Microsoft Word

PDF editing

Cloud storage

Job description

Don Shaw Law, a boutique estate planning firm in Arlington, seeks a full-time Legal Assistant to provide essential administrative and client support across the firm.

In this role you’ll keep attorneys focused by keeping matters organized, manage client onboarding, scheduling, and document workflows, and coordinate with notaries and third parties. A detail-oriented, discreet, and tech-savvy professional fits well.