Estate Manager

Dhar Mann Studios; Calabasas (CA); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Paid sick time

Job summary

Dhar Mann Studios is seeking an exceptionally organized Estate Manager to oversee the Founder’s private residence in Calabasas, CA. The role requires anticipatory thinking, strong vendor relations, and the ability to keep the home organized, well-maintained, and running smoothly.

You’ll coordinate maintenance, smart‑home systems, and personal tasks while acting as the primary liaison between the Founders, household staff, and service providers.

Qualifications

• Ideally 5+ years in estate or private household management.
• Strong organization with ability to manage multiple projects.
• Proactive with follow-through and ownership.
• Excellent discretion and judgment.

Responsibilities

• Oversee day-to-day estate operations ensuring the home is organized, well-maintained, and running smoothly.
• Manage relationships with vendors, contractors, technicians, and service providers.
• Coordinate preventative maintenance, repairs, and inspections.
• Maintain familiarity with smart-home and lighting systems and coordinate troubleshooting.
• Manage household projects from start to finish with timelines and action items.
• Maintain organized records for projects, warranties, invoices, and payments.
• Serve as primary contact between Founders, staff, vendors, and contractors.
• Assist with scheduling, travel, inventory, insurance matters, and other personal needs.
• Proactively identify maintenance needs and address problems before they disrupt the home.
• Provide updates and handle private information with complete discretion.

Skills

Estate management

Owner/Founders liaison

Vendor management

Project coordination

Discretion

High attention to detail

Job description

ABOUT CHANGING LIVES PRODUCTIONS:

Changing Lives Productions is the in-house video production company of Dhar Mann Studios, the #1 creator of scripted positive content online. With over 163 million followers and 82+ billion views across YouTube, Facebook, Instagram, and TikTok, our videos receive more than 1 billion views each month. Founded by Dhar Mann, our founding principle is simple but ambitious: We're not just telling stories. We're changing lives.

BIG PICTURE:

The Founders of Dhar Mann Studios are seeking an exceptionally organized, proactive, and resourceful Estate Manager to oversee the day-to-day operations of their private residence. This person will take ownership of keeping the home organized, well-maintained, and running smoothly. We’re looking for someone who anticipates needs, catches the details others may miss, follows through without needing reminders, and makes sure things actually get done.

HOW YOU’LL SPEND YOUR TIME:

• Estate Operations: Oversee day-to-day household and estate operations, ensuring the home is organized, well-maintained, and running smoothly.
• Vendors & Contractors: Manage relationships with vendors, contractors, technicians, and service providers, including scheduling, supervising work, reviewing proposals, and following through to completion.
• Maintenance & Repairs: Coordinate preventative maintenance, repairs, and inspections across home systems, equipment, and property needs.
• Smart Home Systems: Maintain familiarity with smart-home and lighting systems, including Control4 and Lutron, and coordinate troubleshooting with specialized technicians when needed.
• Household Projects: Manage household projects from start to finish, keeping track of timelines, deadlines, next steps, and open items.
• Tracking & Organization: Maintain organized records for projects, service agreements, warranties, invoices, payments, and vendor information.
• Household Coordination: Serve as a primary point of contact between the Founders, household staff, vendors, and contractors.
• Personal Support: Assist with scheduling, appointments, travel preparations, household inventory, insurance matters, and other personal needs as they arise.
• Problem Solving: Proactively identify maintenance needs, troubleshoot issues, research solutions, and address problems before they disrupt the household.
• Communication & Discretion: Provide clear updates, follow up without being asked, and handle private and confidential information with complete discretion.

WHAT YOU HAVE:

• Ideally 5+ years of experience in estate management, private household management, family office operations, property management, luxury hospitality, or supporting a founder, CEO, HNWI, or high-profile family.
• Strong organization and the ability to manage multiple projects and priorities at once.
• A proactive mindset with excellent follow-through—you take ownership and see things through to completion.
• Confidence communicating with and holding vendors and contractors accountable.
• Strong problem-solving skills and the ability to figure things out independently.
• High attention to detail and pride in maintaining a home to a high standard.
• Ability to remain calm and flexible when plans or priorities change.
• Excellent judgment, professionalism, and discretion.

YOU’LL THRIVE IN THIS ROLE IF:

• You’re the person people count on to get things done.
• You naturally notice what needs attention before someone points it out.
• You enjoy creating order and keeping multiple moving pieces organized.
• You’re comfortable following up until something is fully resolved.
• You can move easily between managing a major home project and handling a quick personal request.
• When you're given a problem, your instinct is: “I’ll figure it out.”

WHAT WE OFFER:

• Health benefits
• Paid time off
• Paid sick time

WHERE IT ALL GOES DOWN:

This is a full-time, primarily in-person position supporting a private residence in Calabasas, CA.

WHEN THE MAGIC HAPPENS:

This is a full-time position requiring flexibility based on household and operational needs. Specific hours will be discussed during the interview process.

WHY YOU SHOULD JOIN US:

This is a unique opportunity to work closely with the Founders of Dhar Mann Studios in a trusted role where your organization, resourcefulness, and ability to get things done will make an impact every day.