Estate Management Assistant

Safehouse Security Solutions; Los Angeles (CA); On-site; USD 33,000 - 36,000; Part time

Job summary

Safehouse Security Solutions' Safehouse Home Team is seeking an Estate Management Assistant in the Los Angeles area to support the Estate Manager in overseeing luxury estates, coordinating staff, vendors, and budgets, and ensuring impeccable property presentation at all times.

You will handle contractor coordination, maintenance scheduling, event support, and administrative tasks, with a hands-on, proactive style, flexibility for evenings/weekends, and a discreet approach for high-profile

Qualifications

• Proven track record in estate management or similar roles.
• Strong knowledge of property/facility management, budgeting and vendor oversight.
• Leadership experience managing staff, contractors and vendors.
• Ability to work flexible hours, including evenings and weekends.
• Excellent organizational skills and ability to manage multiple projects.
• Strong communication and discretion for high-profile properties and clientele.
• A hands-on approach and proactive mindset.
• Valid driver’s license and ability to travel as needed.
• Must pass an extensive background check.

Responsibilities

• Oversee day-to-day estate operations including housekeeping and groundskeeping.
• Coordinate maintenance and repairs to keep estates in excellent condition.
• Manage relationships with contractors and vendors; gather quotes and documentation.
• Plan and coordinate events and special occasions.
• Manage operating budget and report on expenses.
• Handle administrative tasks, scheduling, and inventories.

Skills

Estate management

Vendor management

Budgeting

Leadership

Event planning

Communication

Discretion

Flexible hours

Driver's license

Job description

Company Overview:

Safehouse Security Solutions has built its reputation on delivering world class security services and personalized protection for high-profile individuals and VIPs across the globe. As the needs of our clients evolved, our estate management team was created, Safehouse Home Team is expanding from a premier security foundation into comprehensive estate management, offering seamless oversight of luxury residences and private properties with the same level of discretion, reliability and excellence that defines our security services.

The Role:

As Estate Management Assistant for Safehouse Home Team, you will report to the Estate Manager and share responsibilities for the overall management, maintenance and upkeep of the estate(s). You will help with staff / vendor supervision, budget management, coordination of property maintenance and repair and more. You will ensure the estate is presented to the highest standards at all times. You will serve as the first point of contact for any contractors, vendors, service providers or maintenance providers for the property.

The ideal candidate is a people-driven, energetic individual with a hands-on approach who “runs a tight ship”. You’re a good fit for this role if you are highly organized and proactive and can provide exceptional service to property owners, staying calm under pressure and ensuring that everything runs smoothly at all times.

++ Customer service skills, the ability to establish trust and meticulous attention to detail are the most important qualities for this role ++

Key Responsibilities

• Property Management: Oversee day-to-day operations of the estate, including housekeeping, groundskeeping and facility management.
• Maintenance & Repairs: Coordinate and oversee regular maintenance and necessary repairs, ensuring the estate is always in excellent condition.
• Vendor & Contractor Coordination: Manage relationships with external contractors and service providers, gathering quotes, scheduling services, overseeing work, collecting I-9s, NDAs and other documentation as necessary.
• Event Planning & Coordination: Help to plan and coordinate special events, gatherings and functions, ensuring everything is executed seamlessly
• Budget Management: Manage the estate's operating budget, track expenses and report on financial matters as needed.
• Logistics & Administration: Handle administrative tasks, including scheduling, correspondence and maintaining inventories.

Qualifications

Proven track record working in estate management or a similar role for estates/private residences

Strong knowledge of Property Management, Facility Management, maintenance, operations, vendor/contractor management and budgeting.

Leadership ability, with experience managing staff, contractors and vendors.

Ability to work flexible hours, including evenings and weekends, as needed for events or emergencies.

Excellent organizational skills with the ability to manage multiple projects simultaneously.

Strong communication skills, an understanding of the unique needs and security protocols for high-profile properties and clientele.

Professional demeanor, utmost discretion, trustworthiness and the ability to maintain confidentiality.

A hands-on approach and a proactive mindset are essential.

Valid driver’s license and ability to travel as needed.

Must pass an extensive background check.

Preferred Skills & Experience

Prior experience with luxury or high-end estate management is Highly Preferred.

Prior experience and knowledge in handling high-net worth individuals.

Familiarity with smart home technology and property security systems.

Bilingual English/Spanish is an asset.

Location

Los Angeles Metropolitan Area

Position Type

Part Time / Full Time

Pay

$24 - $26 per hour to start**

• This position pays hourly to start. There is opportunity for growth and advancement for the right individual.