Estate Facilities Coordinator

PWP, LLC; San Anselmo (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

PWP, LLC seeks a Facilities Coordinator for a Private Estate in San Anselmo, CA. The role supports ongoing maintenance, emergency repairs, and operations of mechanical, electrical, plumbing, lighting and building automation systems.

You will coordinate subcontractors and manage safety/compliance for a high-end estate environment. The ideal candidate brings hands-on maintenance experience, HVAC/plumbing/electrical skills, and a service-minded attitude to ensure smooth daily operations and event

Qualifications

• High School diploma or equivalent.
• Experience with estate or commercial maintenance.
• Valid California driver's license and clean driving record.
• OSHA knowledge and workplace safety practices.
• Tech savvy with ability to learn facilities software.
• Fluent in Outlook/email communication and calendaring.
• Ability to perform data entry and manage facilities software.
• Excellent interpersonal and communication skills.
• Experience negotiating and managing contracts.
• Coordination and logistics skills.
• Ability to safely traverse facilities and lift up to 50 lbs.
• Overtime as needed and approved.

Responsibilities

• Operates and performs minor repairs on HVAC, electrical, lighting, and plumbing systems.
• Performs hands-on maintenance on estate systems and equipment.
• Proactively finds and reports facilities issues and needed improvements.
• Schedules, supervises, and works with subcontractors on estate systems and equipment.
• Monitors HVAC and water heating systems, adjusts temperatures, takes corrective action.
• Operates and maintains swimming pools and spa, with basic repairs.
• Compiles vendor quotes for material purchase and service; coordinates accordingly.
• Provides onsite or remote after-hours support and monitoring as needed.
• Supports other estate teams; completes safety and skills training.
• Willingness to learn and improve skill sets.

Skills

HVAC knowledge

Electrical skills

Plumbing experience

Vendor management

Contract negotiation

Data entry

Outlook calendar

Safety awareness

Communication

Education

High School diploma

Tools

Nest thermostats

Crestron

Lutron

Maintenance software

Job description

Description

PWP, LLC seeks a Facilities Coordinator with hands on experience in estate and/or commercial maintenance to join the team full-time at the Private Estate, in San Anselmo, CA. This role is responsible for navigating all ongoing, routine and emergency maintenance, and managing lines of communication and execution. The ideal candidate is a natural at prioritizing, they can think on their feet and can easily juggle multiple events/tasks (planned and unplanned) within a short time frame, when necessary. Top priorities in this position are a positive service-minded attitude, HVAC, general plumbing, and electrical experience.This role is responsible for completing hands-on daily maintenance, repair, and operation of all mechanical, electrical, plumbing, lighting and building automation systems and coordinating any subcontractor work.

• Operates, and performs minor repairs on, HVAC, electrical, lighting, and plumbing systems.
• Performs hands-on maintenance on all estate systems and equipment.
• Proactively finds and reports facilities issues and needed improvements.
• Schedules, supervises, and works with subcontractors on estate systems and equipment.
• Monitors HVAC and water heating systems, adjusts temperatures, recognizes issues, takes corrective action.
• Operates, cleans, balances chemicals, and makes minor repairs on swimming pools and spa.
• Compiles quotes from vendors and contractors for material purchase, repair, and service, coordinates both accordingly.
• Provides onsite and/or remote after-hours support and monitoring as needed.
• Supports other estate teams.
• Completes assigned safety and skills training. Willingness to learn and improve upon skill sets.

Requirements

Education / Experience:

High School diploma or equivalent.

Required Skills / Competencies:

• Experience in working with high-end facilities and fine home, either construction or maintenance
• Valid California driver's license with a clean driving record.
• Working knowledge of OSHA and workplace safety regulations and practices.
• Tech savvy with an ability to learn and utilize various software.
• Fluent in Outlook/email communication and calendaring.
• Ability to perform data entry and work with facilities related software.
• Excellent interpersonal and communication skills.
• Proven ability to interact effectively within a department and outside the organization.
• Experience negotiating and managing contracts.
• Coordination and logistics skills
• Ability to manage and evaluate contractor, and vendor work
• Ability to safely traverse the facilities, climb scaffolding and ladders and lift 50 lbs pounds.
• Proven ability to interact effectively within a department and outside the organization.
• Required to work overtime as needed and approved.

Preferred Skills / Competencies:

Spanish fluency

Required Technical Skills:

• Ability to perform data entry and work with facilities related software
• Fluent in Outlook/email communication and calendaring
• Handyman skills to address most basic home maintenance needs

Preferred Technical Skills:

• Swimming pool operations and maintenance, automatic covers.
• Universal CFC license.
• General knowledge of back-up generators and transfer switches.
• Nest and Ecobee thermostats.
• Basic remote system monitoring applications – Nest, Ecobee, DicksonOne, iMonnit, iAqualink.
• General knowledge of heat pumps: Mitsubishi City-Multi or similar VRF systems, ducted and ductless mini-split units.
• On-demand water heaters and circulation systems.
• Residential furnace/AC systems.
• Basic low voltage mechanical control systems.
• Motor gate familiarity
• Technical skills with for A/V, Crestron, Lutron lighting, or back flow and irrigation systems

Physical Requirements

• Able to walk extended distances.
• Able to climb ladders, work on elevated surfaces.

Time Spent on Computer (what percent of each day?) 30%

Does the job require any lifting? If yes, what is the maximum amount of pounds that will be lifted? 50 lbs

Does the job require a constant amount of standing, sitting, walking, etc? If yes, what percent of each day? Constant movement, walking, bending, lifting, crouching, kneeling, climbing. 70% of the day.

Does the job require any type of physical repetitive activity? If yes, what is the activity and what percent of each day is it being done? Utilizing hand tools, 50%.