Estate and Guardianship Clerk I - Honolulu, Oahu

Hawai`i State Judiciary; Honolulu (HI); On-site; USD 45,000 - 59,000; Full time

Job summary

Hawaii State Judiciary in Honolulu, Oahu, seeks an Estate and Guardianship Clerk I to provide clerical/administrative support for small estates and guardianship cases. Responsibilities include preparing petitions, court orders, notices, and inventories, and handling tax reports and assets custody.

The position requires a high school diploma or equivalent, with substitutions described for clerical and specialized experience.

Qualifications

• Graduation from high school or equivalent.
• Substitutions allow education for general clerical experience.
• Substitution for specialized experience through paralegal or law study.

Responsibilities

• Provides the full range of clerical/administrative assistance in small estates and guardianship cases.
• Prepares petitions, court orders, motions, inventory, notices, affidavits.
• Files income and inheritance tax reports; makes disbursement in estate cases.
• Keeps guardianship assets safe and maintains related accounts.

Skills

General clerical skills

Reading comprehension

Arithmetic computations

Education

High school diploma or equivalent

Paralegal curriculum substitute for experience

Study at accredited college/university substitute for experience

Law school JD substitution for specialized experience

JD degree may meet all requirements

Tools

Office machines

General office procedures

Job description

Recruitment Number 26-212JC, Estate and Guardianship Clerk I, SR-15, Honolulu, Oahu. Provides the full range of clerical/administrative assistance in small estates and guardianship cases, the records of which are maintained separately from other court records. Prepares petitions, court orders, motions, inventory, notices, affidavits pertaining to small estates and guardianships; collects assets; files income and inheritance tax reports; makes disbursement in estate cases; collects assets of guardianship cases for safekeeping; as custodian of the assets, maintains checking/savings accounts; prepares reports to various agencies as required; prepares annual, triennial accounts and final accounts for approval of the court.

Education Requirement

Graduation from high school or equivalent. Excess experience of the type and quality described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.

General Clerical Experience

Two (2) years of progressively responsible general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.

Specialized Experience

One (1) year of responsible work experience in the preparation and/or processing of legal documents.

• At least one (1) year of the Specialized Experience must have been comparable to the Judicial Clerk II level or higher.

Substitutions Allowed

Substitution of Education for General Clerical Experience

• 1) Successful completion of a one-year clerical or business curriculum, which included courses in basic English, arithmetic, general clerical procedures, and office machines, leading to a diploma, certificate, or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of general clerical experience.
• 2) Successful completion of a two-year clerical or business curriculum which included courses in basic English, arithmetic, general clerical procedures and office machines, leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above high school level may be substituted for two (2) years of the general clerical experience.
• 3) Study at an accredited college or university may be substituted on the basis of one academic year (30 semester hours or its equivalent in quarter credits or other units) of study for one (1) year of general clerical experience up to a maximum of two (2) years.
• 4) Partial Completion of Clerical Education: a) Completion of half a school year of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for six (6) months of general clerical experience.; b) Completion of one (1) school year (of a program of more than one year in length) of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for one (1) year of general clerical experience.

Substitution of Education for Specialized Experience

• 1) Successful completion of a paralegal (legal assistant) curriculum at an accredited community college, business school or other comparable institution above the high school level, may be substituted for one (1) year of specialized experience.
• 2) Successful study at an accredited law school may be substituted for specialized experience on a year-for-year basis up to a maximum of two (2) years.
• 3) Graduation from an accredited law school with a Juris Doctor degree may be deemed to have met all of the requirements for the Estate and Guardianship Clerk I class.
• 4) Excess specialized experience may be substituted for general clerical experience on a year-for-year basis.

Education

Education: If you are using education as a substitute for experience, you must submit a copy of your official transcripts or diploma at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.