Estate and Guardianship Clerk I - Honolulu, Oahu

Hawai`i State Judiciary Careers; Honolulu (HI); On-site; USD 40,000 - 60,000; Full time

Job summary

Hawai‘i State Judiciary Careers in Honolulu, Oahu, is seeking an Estate and Guardianship Clerk I SR-15 to support small estates and guardianship matters. You will handle petitions, orders, inventories and asset management, ensuring accurate records for the court.

The role requires a high school diploma and two years of general clerical experience, with substitutions allowed for education and specialized legal document experience. This position is on-site in Honolulu.

Qualifications

• Graduation from high school or equivalent; substitutions allowed for education on a year-for-year basis.
• Two years of progressively responsible general clerical work experience with knowledge of office practices and procedures; ability to read and interpret written material, follow instructions, and operate standard office machines.
• One year of responsible work experience in preparation/processing of legal documents; at least one year comparable to Judicial Clerk II.

Responsibilities

• Provide clerical/administrative assistance in small estates and guardianship cases; maintain records separate from other court records.
• Prepare petitions, court orders, motions, inventories, notices, affidavits; collect assets and file tax reports; disburse assets as needed.
• Maintain assets of guardianship accounts; prepare annual and final accounts for court review.

Skills

Reading comprehension

Verbal skills

Arithmetic computations

Office machines operation

Education

High school diploma or equivalent

One-year clerical or business curriculum

Two-year clerical or business curriculum

Paralegal curriculum

Law school JD substituted

Job description

Position Specific Description

Recruitment Number 26-212JC, Estate and Guardianship Clerk I, SR-15, Honolulu, Oahu.

Summary Of Duties

Provides the full range of clerical/administrative assistance in small estates and guardianship cases, the records of which are maintained separately from other court records. Prepares petitions, court orders, motions, inventory, notices, affidavits pertaining to small estates and guardianships; collects assets; files income and inheritance tax reports; makes disbursement in estate cases; collects assets of guardianship cases for safekeeping; as custodian of the assets, maintains checking/savings accounts; prepares reports to various agencies as required; prepares annual, triennial accounts and final accounts for approval of the court.

Minimum Qualification Requirements

Education Requirement: Graduation from high school or equivalent. Excess experience of the type and quality described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.

General Clerical Experience: Two (2) years of progressively responsible general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.

Specialized Experience: One (1) year of responsible work experience in the preparation and/or processing of legal documents. At least one (1) year of the Specialized Experience must have been comparable to the Judicial Clerk II level or higher.

Substitutions Allowed

Substitution of Education for General Clerical Experience:

• Successful completion of a one-year clerical or business curriculum, which included courses in basic English, arithmetic, general clerical procedures, and office machines, leading to a diploma, certificate, or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of general clerical experience.
• Successful completion of a two-year clerical or business curriculum which included courses in basic English, arithmetic, general clerical procedures and office machines, leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above high school level may be substituted for two (2) years of the general clerical experience.
• Study at an accredited college or university may be substituted on the basis of one academic year (30 semester hours or its equivalent in quarter credits or other units) of study for one (1) year of general clerical experience up to a maximum of two (2) years.
• Partial Completion of Clerical Education:
• Completion of half a school year of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for six (6) months of general clerical experience.
• Completion of one (1) school year (of a program of more than one year in length) of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for one (1) year of general clerical experience.

Substitution Of Education For Specialized Experience:

• Successful completion of a paralegal (legal assistant) curriculum at an accredited community college, business school or other comparable institution above the high school level, may be substituted for one (1) year of specialized experience.
• Successful study at an accredited law school may be substituted for specialized experience on a year-for-year basis up to a maximum of two (2) years.
• Graduation from an accredited law school with a Juris Doctor degree may be deemed to have met all of the requirements for the Estate and Guardianship Clerk I class.
• Excess specialized experience may be substituted for general clerical experience on a year-for-year basis.