Estate and Guardianship Clerk I

Hawaii State Judiciary; Honolulu (HI); On-site; USD 52,000 - 65,000; Full time

Job summary

Hawaii State Judiciary in Honolulu, Oahu seeks an Estate and Guardianship Clerk I to provide the full range of clerical and administrative support for small estates and guardianship cases. The role involves preparing petitions, orders, inventories, notices, and affidavits, and handling asset collection and accounting for court approval.

Requirements include a high school diploma with substitution options such as paralegal studies or law-related coursework.

Qualifications

• Graduation from high school or equivalent. Excess experience of the type and quality described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.
• Two (2) years of progressively responsible general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.
• One (1) year of responsible work experience in the preparation and/or processing of legal documents. At least one (1) year of the Specialized Experience must have been comparable to the Judicial Clerk II level or higher.

Responsibilities

• Provides the full range of clerical/administrative assistance in small estates and guardianship cases; maintains records separately from other court records.
• Prepares petitions, court orders, motions, inventory, notices, affidavits; collects assets and files income and inheritance tax reports; makes disbursements; prepares annual and final accounts for court approval.

Skills

General clerical experience

Legal document prep

Education

High school diploma

Paralegal curriculum

Law school study

Juris Doctor degree

Job description

Recruitment Number 26-212JC, Estate and Guardianship Clerk I, SR-15, Honolulu, Oahu.Provides the full range of clerical/administrative assistance in small estates and guardianship cases, the records of which are maintained separately from other court records. Prepares petitions, court orders, motions, inventory, notices, affidavits pertaining to small estates and guardianships; collects assets; files income and inheritance tax reports; makes disbursement in estate cases; collects assets of guardianship cases for safekeeping; as custodian of the assets, maintains checking/savings accounts; prepares reports to various agencies as required; prepares annual, triennial accounts and final accounts for approval of the court.

Education Requirement:

Graduation from high school or equivalent. Excess experience of the type and quality described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.

General Clerical Experience:

Two (2) years of progressively responsible general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.

Specialized Experience:

One (1) year of responsible work experience in the preparation and/or processing of legal documents. At least one (1) year of the Specialized Experience must have been comparable to the Judicial Clerk II level or higher.

Substitutions Allowed:

Substitution of Education for General Clerical Experience

• 1) Successful completion of a one-year clerical or business curriculum, which included courses in basic English, arithmetic, general clerical procedures, and office machines, leading to a diploma, certificate, or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of general clerical experience.
• 2) Successful completion of a two-year clerical or business curriculum which included courses in basic English, arithmetic, general clerical procedures and office machines, leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above high school level may be substituted for two (2) years of the general clerical experience.
• 3) Study at an accredited college or university may be substituted on the basis of one academic year (30 semester hours or its equivalent in quarter credits or other units) of study for one (1) year of general clerical experience up to a maximum of two (2) years.
• 4) Partial Completion of Clerical Education:
  • a) Completion of half a school year of substantially full‑time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for six (6) months of general clerical experience.
  • b) Completion of one (1) school year (of a program of more than one year in length) of substantially full‑time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for one (1) year of general clerical experience.

Substitution of Education for Specialized Experience

• 1) Successful completion of a paralegal (legal assistant) curriculum at an accredited community college, business school or other comparable institution above the high school level, may be substituted for one (1) year of specialized experience.
• 2) Successful study at an accredited law school may be substituted for specialized experience on a year-for-year basis up to a maximum of two (2) years.
• 3) Graduation from an accredited law school with a Juris Doctor degree may be deemed to have met all of the requirements for the Estate and Guardianship Clerk I class.
• 4) Excess specialized experience may be substituted for general clerical experience on a year-for-year basis.

Education:

If you are using education as a substitute for experience, you must submit a copy of your official transcripts or diploma at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.