Court Documents Clerk III

The Judiciary, State of Hawaii; Wailuku (HI); On-site; USD 56,000 - 76,000; Full time

Job summary

The Judiciary, State of Hawaii in Wailuku, Maui seeks a Court Documents Clerk III (SR-19) to review and process court papers, ensure compliance with laws and rules, and docket cases for the appropriate categories. The role supports attorneys with filing procedures and coordinates hearing dates with judges.

Applicants should have a high school diploma and at least three years of relevant experience in legal document handling, with substitute options available for education or prior experience.

Qualifications

• Three years of responsible work experience in the preparation and/or processing of legal papers and documents used in court proceedings.
• Substitutions allowed for education/general experience per policy including clerical/business curricula and study at accredited institutions.
• Two years of progressively responsible general clerical work experience demonstrating reading and comprehension of written directions.

Responsibilities

• Receives and reviews papers and documents for entry as court records and subject to substantive examination.
• Checks papers and documents for compliance with statutes, rules, and filing regulations.
• Dockets cases and documents according to the correct case categories.
• Renders information to practicing attorneys on filing procedures and forms.
• Sets hearing dates for cases through publication or discussion with judges.
• Supervises or participates in work of lower level court documents receiving clerks.
• Performs other duties as required.

Skills

Legal document processing

Reading comprehension

Attention to detail

Education

High school diploma or equivalent

Job description

Position Specific DescriptionRecruitment Number 26-426NM, Court Documents Clerk III, SR-19, Wailuku, Maui.Summary of DutiesReceives and reviews papers and documents for entry as court records which require substantive examination for the full range and variety of case categories and greater number of parties involved in the actions; checks papers and documents for compliance with pertinent statutes and rules and regulations governing the filing of legal documents; dockets cases and documents according to appropriate case categories; renders information and assistance to practicing attorneys in matters pertaining to filing procedures and use of forms; sets hearing dates for cases through publication and/or following discussion with judges exercising jurisdiction; or supervises and participates in the work of lower level court documents receiving clerks; and performs other duties as required.Minimum Qualification RequirementsEducation Requirement: Graduation from high school or equivalent. Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.Specialized Experience: Three (3) years of responsible work experience in the preparation and/or processing of legal papers and documents used in court proceedings (for all levels, at least (2) years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).The experience must have given the applicant the knowledge of the nature and purpose of legal papers and documents being handled, and determining whether all the required information is present in acceptable form.General Experience: Two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.Substitutions Allowed:Substitution of Education for General Experience:1) Successful completion of a one-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the General Experience.2) Successful completion of a two-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for two (2) years of the General Experience.3) Study at an accredited college or university may be substituted on the basis of one academic year of study for one year of General Experience up to a maximum of two (2) years.Substitution of Education for Specialized Experience:1) Completion of a legal stenographer or legal secretary curriculum from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the Specialized Experience.2) Study at an accredited university or college in para-legal, legal studies, or law program may be substituted for Specialized Experience on a year-for-year basis, up to a maximum of two (2) years.3) Graduation from an accredited school of law with a Juris Doctor degree may be substituted for three (3) years of Specialized Experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Court Documents Clerk III level.Supplemental InformationAny additional information may be attached to your online application, submitted by email to [e-mail], or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.