Court Documents Clerk III - Honolulu, Oahu

Hawai`i State Judiciary; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

Hawai'i State Judiciary is seeking a Court Documents Clerk III in Honolulu. The role involves receiving, reviewing, and docketing court papers, ensuring compliance with filing rules, and coordinating hearing dates. The position requires knowledge of legal documents, strong reading and verbal skills, and related clerical experience.

Education may be substituted by relevant coursework or legal studies. Applicants should be prepared to demonstrate accurate document processing and attention to

Qualifications

• Two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.

Responsibilities

• Receives and reviews papers and documents for entry as court records.
• Checks papers for compliance with statutes, rules and regulations for filing legal documents.
• Dockets cases and documents and sets hearing dates.
• Assists practicing attorneys on filing procedures and use of forms.
• Supervises and participates in the work of lower level court documents receiving clerks.

Skills

General clerical experience

Reading comprehension

Verbal skills

Education

High school diploma or equivalent

1-year clerical/business curriculum substitution

2-year clerical/business curriculum substitution

Legal studies background substitution

Job description

Recruitment Number 26-205JC, Court Documents Clerk III, SR-19, Honolulu, Oahu.

Note

Receives and reviews papers and documents for entry as court records which require substantive examination for the full range and variety of case categories and greater number of parties involved in the actions; checks papers and documents for compliance with pertinent statutes and rules and regulations governing the filing of legal documents; dockets cases and documents according to appropriate case categories; renders information and assistance to practicing attorneys in matters pertaining to filing procedures and use of forms; sets hearing dates for cases through publication and/or following discussion with judges exercising jurisdiction; or supervises and participates in the work of lower level court documents receiving clerks; and performs other duties as required.

Education Requirement

Graduation from high school or equivalent. Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

Specialized Experience

Three (3) years of responsible work experience in the preparation and/or processing of legal papers and documents used in court proceedings (for all levels, at least (2) years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).

The experience must have given the applicant the knowledge of the nature and purpose of legal papers and documents being handled, and determining whether all the required information is present in acceptable form.

General Experience

Two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.

Substitutions Allowed

Substitution of Education for General Experience

1. Successful completion of a one-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the General Experience.
2. Successful completion of a two-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for two (2) years of the General Experience.
3. Study at an accredited college or university may be substituted on the basis of one academic year of study for one year of General Experience up to a maximum of two (2) years.

Substitution of Education for Specialized Experience

1. Completion of a legal stenographer or legal secretary curriculum from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the Specialized Experience.
2. Study at an accredited university or college in para-legal, legal studies, or law program may be substituted for Specialized Experience on a year-for-year basis, up to a maximum of two (2) years.
3. Graduation from an accredited school of law with a Juris Doctor degree may be substituted for three (3) years of Specialized Experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Court Documents Clerk III level.

Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.