ES Senior Associate

Comal Independent School District; Bulverde (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Comal Independent School District in Bulverde, Texas seeks a receptionist/clerical assistant to support campus operations under the supervision of the principal.

You will greet visitors, answer phones, manage mail, check in/out students, maintain files, prepare materials, and assist with scheduling conferences while keeping confidentiality.

Qualifications

• High School Diploma or GED is required.
• Three years of clerical/office experience preferred in public education.
• Proficient keyboarding and strong Microsoft Office skills.

Responsibilities

• Answer all incoming calls, take messages, and route to staff.
• Greet and direct campus visitors professionally.
• Assist with student check-in/out processes.
• Receive, sort, and distribute mail and deliveries.
• Prepare correspondence, forms, and information packets as needed.
• Maintain computerized files and reports; ensure confidentiality.

Skills

Keyboarding

MS Office

Organization

Communication

Interpersonal skills

Follow instructions

Phone system

Basic math

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Primary Purpose

Primary Purpose

Under supervision of the principal provide reception and clerical assistance for the efficient operation of the campus office.

Primary Purpose

Education / Certification

• High School Diploma or GED.

Special Knowledge / Skills

• Proficient keyboarding skills.
• Experience using Microsoft Office to include Word, and Excel.
• Effective organization, communication, and interpersonal skills.
• Ability to follow written instructions.
• Ability to operate a multi-line phone system.
• Basic math skills.

Experience / Other Requirements

• Three years of clerical / office experience, preferably in a public education environment.

Major Responsibilities And Duties

Reception and Phones

• Answer all incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors.
• Handle upset patrons/parents in a professional manner as needed.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Assist with the receipt and distribution of student materials.

Other

• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Prepare correspondence, forms, reports, information packets, etc. as needed.
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
• Performs routine bookkeeping tasks for the campus as needed.
• Assist with the scheduling of teacher conferences.
• Provide clerical assistance as needed.
• Maintain confidentiality.
• Perform other duties as assigned.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance ad learning the records retention schedule for department records.

Supervisory Responsibilities

None.

Equipment Used

Personal computer, laser printers, calculator, copiers, fax.