Equipment Service & Inventory Coordinator

Austin-Bridge-; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, life and disability

401K with company match

Employee-owned ESOP

Job summary

Austin Industries' Equipment Yard in Southwest Dallas is seeking an Equipment Service/Shop Administrator to support daily operations, order parts, maintain service records, and coordinate with vendors, technicians, and supervisors. The role emphasizes logging service history, managing inventory, generating purchase orders, and ensuring timely, cost-effective servicing of construction equipment.

Requires 2–4 years in fleet admin or related field; strong Microsoft Office and CMMS/ERP experience;

Qualifications

• High school diploma or GED required; associate degree or equivalent experience preferred.
• 2–4 years of experience in fleet administration, equipment services, logistics, construction operations, or a related administrative/operations role.
• Prior experience supporting vehicle fleet operations, equipment services, or maintenance coordination strongly preferred.
• Experience working in a construction, industrial, or equipment-intensive environment a plus.
• Prior experience in parts ordering or service administration.
• Basic mechanical aptitude or familiarity with equipment service terminology.
• Experience with Microsoft Office, purchase order systems, and service ticket software.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced, operational environment.
• Strong communication skills to coordinate with technicians, shop labor, managers, vendors, and internal departments.
• Customer-service mindset when supporting drivers and internal stakeholders.

Responsibilities

• Maintain accurate service logs, work orders, and equipment histories.
• Prioritize service requests and communicate timelines to yard supervisors and field teams.
• Support technicians by providing required documentation, manuals, and part specs.
• Identify, order, and manage inventory of parts, supplies, and consumables for construction equipment.
• Issuing accurate purchase orders (PO’s) including creating item codes.
• Source competitive quotes from vendors and negotiate pricing when appropriate.
• Maintain strong vendor relationships to ensure reliable supply and timely delivery.
• Reconcile packing slips, invoices, and purchase orders for accuracy.
• Monitor backorders and follow up with suppliers to prevent delays.
• Sign invoices, verify the parts received and alert technicians as soon as parts arrive.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Attention to detail

Problem solving

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

CMMS/ERP

Tracking systems

Job description

Austin Industries' Equipment Yard in Southwest Dallas is seeking an Equipment Service/Shop Administrator to support daily operations, order parts, maintain service records, and coordinate with vendors, technicians, and supervisors. The role emphasizes logging service history, managing inventory, generating purchase orders, and ensuring timely, cost-effective servicing of construction equipment.

Requires 2–4 years in fleet admin or related field; strong Microsoft Office and CMMS/ERP experience;