Equipment Rental Coordinator (Dallas, TX) - Austin Equipment Yard

Austinindl; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

401K matching

Job summary

A major construction firm in Dallas, Texas is looking for an Equipment Coordinator to oversee shipping and receiving activities at their equipment yard. The role involves logistical planning and ensuring DOT compliance, along with the management of inventory and equipment. Ideal candidates should have prior experience in a construction environment and possess strong organizational and communication skills. Health, dental, life insurance, and a 401K plan are among the excellent benefits offered.

Qualifications

• 3–5 years of experience in equipment rental, fleet operations, logistics, or construction operations.
• Familiarity with equipment hauling requirements and permits.
• Knowledge of DOT regulations and compliance requirements.

Responsibilities

• Oversee shipping and receiving activities for equipment.
• Manage logistical planning and scheduling of haul trucks.
• Ensure compliance with DOT regulations and maintain necessary documentation.

Skills

Logistical planning

Shipping/receiving

Inventory tracking

Effective communication

Time management

Education

High school diploma or GED

Associate degree or equivalent work experience

Job description

Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Our Austin Equipment Yard has an outstanding opportunity for an Equipment Coordinator at our equipment yard located in Southwest Dallas, Texas near Duncanville. The Equipment Coordinator is responsible for overseeing shipping and receiving activities to ensure accurate documentation and tracking of all equipment and materials moving to and from the Equipment Yard, as well as between job sites. This role coordinates the scheduling and execution of truck hauling and miscellaneous services, ensuring all activities are performed safely, efficiently, and cost effective manner in support of field operations.

Reporting to the Equipment Division Manager, this position is responsible for overall Equipment Yard logistics including the tracking and safeguarding of assets. The Equipment Coordinator ensures the division's compliance with all DOT (Department of Transportation) requirements including maintaining DOT records on drivers, equipment, and trucks. In addition, the Equipment Coordinator performs other management functions related to the pricing of services, strategic direction, and organization of the division.

Functional Areas of Responsibility

• Shipping and receiving of material and equipment
• Initiating and proper recording of transfer documents
• Reviewing and distribution of equipment division invoices
• Permits for hauling as needed
• Maintaining equipment inventory reports
• All DOT filing requirements
• Overseeing of safe operation of equipment yard activities
• Compliance with company policies and procedures
• Recruitment and development of subordinates including training of operators

Specific Duties and Responsibilities

• Logistical planning including the scheduling and dispatching of haul trucks
• Initiates, prices, and codes transfers to ensure proper tracking and control over company assets and billing codes
• Manages hauling and miscellaneous service operations in support of field operations.
• Maintains market price data on which price recommendations are made
• Coordinates logistical activities with other departments and supports jobsites on equipment needs with prompt and timely service, aides in the troubleshooting of jobsite issues of a varying nature including billing questions
• Responsible for the initial review and sorting of incoming invoices to ensure the proper distribution to the correct departments for approval and coding
• Obtains permits for overweight, over width, over hang and hub permits for Haul Trucks, Concrete Pump Trucks and Mobil Cranes
• Maintains equipment inventory records and monitors equipment utilization
• Oversees random and post-accident drug and alcohol testing for division personnel and DOT drivers per company procedures and DOT requirements
• Manages and maintains DOT files and required paperwork including but not limited to:
  • Pre-placement physicals, drug test and breath alcohol test for new hire drivers
  • DOT file paper work, issue of DOT cards and road test for new drivers
  • Recertification physicals for current drivers
  • Check and file Drivers Daily Logs
  • DOT inspections and maintenance files kept current on all DOT regulated vehicles and trailers
• Ensures compliance with all corporate and division policies and procedures as well as federal, state, and municipal laws related to equipment sales, rentals, and related services including all dealing with employment, compensation, health, safety, labor/management relations, etc. Take corrective action where necessary and notify/or involve corporate personnel where required or needed
• Perform other duties as assigned

Qualifications

• Prior experience working in or supporting an equipment yard, fleet, or construction environment preferred
• Demonstrated experience with shipping/receiving, equipment transfers, inventory tracking, and invoicing processes
• Familiarity with equipment hauling requirements, including permits for overweight, over‑width, over‑hang, and specialized equipment
• Understanding of construction equipment rentals, utilization tracking, and asset management
• Ability to review, distribute, and code invoices accurately for proper billing and cost control
• Strong organizational and time‑management skills with the ability to manage multiple priorities
• Effective communication skills to coordinate with internal departments, job sites, vendors, and regulatory agencies

Requirements

• High school diploma or GED required; associate degree or equivalent work experience preferred
• 3–5 years of experience in equipment rental, fleet operations, logistics, construction operations, or a related field
• Knowledge of DOT regulations and compliance requirements, including driver qualification files, vehicle inspections, and drug and alcohol testing programs
• Experience maintaining confidential employee and DOT‑related records in an organized and compliant manner
• Ability to work in and around an active equipment yard environment
• Ability to periodically inspect yard activities, equipment, and operations as needed
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned .

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at [phone].

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.