Equipment Planner (Medical)

Advocate-Aurora-Health; Milwaukee (WI); On-site; USD 85,000 - 120,000; Full time

Job summary

Advocate Health seeks an experienced Equipment Planning professional to lead all phases of clinical equipment planning for hospital projects in Milwaukee. You will develop equipment specifications, manage budgets, and coordinate procurement, deployment and activation to meet project goals.

Requirements include an associate degree and 4 years of medical equipment planning or related experience in Clinical Engineering, Supply Chain, or Architectural Medical Planning.

Qualifications

• Associate degree required.
• 4 years’ medical equipment planning or related experience (Clinical Engineering, Supply Chain, or Architectural Medical Planning).
• Knowledge of medical equipment and clinical/healthcare department functions; read architectural drawings.

Responsibilities

• Lead all phases of equipment planning: budgeting, equipment list, inventory, user meetings, procurement, deployment, and activation support.
• Maintain Advocate Health standards in equipment throughout project development and procurement.
• Monitor compliance with ADA guidelines, accreditation, and safety standards for medical equipment.
• Develop equipment specifications with stakeholders; facilitate user group meetings and select equipment per standards.
• Manage equipment budget, prepare standard room templates, and provide documents for construction coordination.
• Track procurement against project schedule; report budget status and risks to the project team.
• Coordinate with PDC, 3PL, and end users to schedule deliveries and installations.
• Prepare budgets with end users for enterprise submissions and refine scope in Proforma.
• Support design team with documentation and respond to RFIs.

Skills

Team collaboration

Project management

Interpersonal skills

Communication skills

Organizational skills

Problem solving

Multi-tasking

Education

Associate degree

Bachelor’s degree preferred

Tools

Attainia Software

4 Tower

Microsoft Office

Job description

Major Responsibilities

• Responsible for each phase and deliverable of the equipment planning process, including budgeting, equipment list development, existing equipment inventory, user meetings, equipment procurement, equipment deployment, and activation support.
• Responsible for knowing the clinical equipment standards of the Advocate Health System andmaintainingthose standards throughout project development and final equipment procurement.
• General awareness of compliance and regulatory standards, such as ADA guidelines, healthcare accreditation requirements, and safety regulations related to medical equipment.
• Aligns with the business owners to understand the scope, goals, andobjectivesof the project.Developsequipment specifications for design purposes byfacilitatinguser group meetings. Recommends andassistswith theselectionof equipment based on the current Advocate Health clinical equipment standards and the technology necessary to meet the initiatives and strategy of the project.
• Builds andmaintainsequipment specifications within the equipment planning software. Manages the medical equipment budget on behalf of the project.
• Provides necessary documents to the project design team to aid in building coordination andfinalizedconstruction documents. Answers required RFI fromarchitectand contractors.
• Ensuresequipment ispurchasedin conjunction with the project schedule. Tracksfinalpurchase price tomonitorproject budget. Reports procurement and budget statuses toprojectteam. Monitors project risks andescalatesto project team for remediation.
• Responsible for partnering with PDC, 3PL, and end users to ensure equipment deliveries and installation are scheduledin accordance withthe project schedule.
• Responsible for partnering with PDC and end users to prepare budgets in conjunction with monthly, quarterly,and annualenterprise submissions. Continues refinement of budget throughout the process to ensureaccuratescope in the Proforma submissions.
• Supports the development and maintenance of standard room and care area templates.

Education Required

• Associate degree

Work Experience Required

• 4 years’ experience.Medical Equipment Planning experience or related experience in Clinical Engineering, Supply Chain Management, or Architectural Medical Planning

Knowledge, Skills & Abilities Required

• Proven ability to work in a team environment and collaborate with a variety of professionals.
• Demonstrates project management ability coupled with strong interpersonal skills to effectively form collaborative relationships with key stakeholders, clinicians, physicians, departmentleadersand suppliers.
• Knowledge of medical equipmentincludingappropriate useand allocation for clinical uses. Knowledge of clinical and healthcare department functions. Ability to read and interpret architectural drawings.
• Strong problem-solving skills and ability to manage large volumes of projects.
• Excellent interpersonal, consensus building, and group facilitation skills.
• Excellent communication and organizational skills.
• PC Skills with strong working knowledge of Microsoft Office andAttainiaSoftware / 4 Tower.
• Self-directed and independent decision-making capabilities.
• Flexibility to deal with a changing environment.
• Ability to prioritize and multi-task.
• Ability to work in a fast-paced environment with established time constraints.

Physical Requirements and Working Conditions

• This position requires minimal travel, therefore, will be exposed to weather and road conditions.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

Preferred Education

• Bachelor’s Degree preferred
• Architecture/Engineering, Supply Chain, Health Care Administration, Clinical Engineering or related field.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.