Equipment Planner (Medical)

Hugh Chatham Health; Milwaukee (WI); Remote; USD 53,000 - 79,000; Full time

Benefits offered by this job

Health and welfare benefits

Flexible Spending Accounts

Adoption assistance

Employer matching retirement plans

Educational Assistance Program

Job summary

Advocate Health is seeking a Medical Equipment Planner to manage the full equipment planning lifecycle for capital projects. You will budget, develop equipment lists, inventory existing assets, and coordinate procurement, deployment, and activation with clinical and facilities teams.

You will ensure compliance with clinical equipment standards and regulatory requirements, read architectural drawings, and partner with PDC and end users to schedule deliveries and budgets across the project

Qualifications

• Must have strong teamwork and collaboration with clinicians, leaders and suppliers.
• Demonstrates project management ability and effective stakeholder handling.
• Knowledge of medical equipment and clinical department functions; read drawings.
• Strong problem solving, communication, and organizational skills.
• Proficiency with Microsoft Office and Attainia/4 Tower for budgeting and planning.

Responsibilities

• Oversee all phases of equipment planning: budgeting, procurement, deployment and activation.
• Maintain adherence to Advocate Health clinical equipment standards.
• Ensure compliance with ADA, accreditation and safety requirements.
• Develop equipment specs and facilitate user group meetings for design inputs.
• Manage equipment budgets and track purchase prices against the project schedule.
• Provide documentation to design teams and respond to RFIs from architects/contractors.
• Coordinate deliveries with PDC and end users and align with enterprise budgets.
• Prepare budgets for monthly/quarterly/annual submissions and refine scope.

Skills

Teamwork

PM

Medical equipment

Architectural drawings

Problem solving

Communication

MS Office

Attainia/4Tower

Education

Associate degree

Tools

Attainia Software

4 Tower

MS Office

Job description

Department

11539 Enterprise Corporate - HTM: Capital Management

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

Remote, M-F, 8-4:30pm

Pay Range

$38.20 - $57.30

Major Responsibilities

• Responsible for each phase and deliverable of the equipment planning process, including budgeting, equipment list development, existing equipment inventory, user meetings, equipment procurement, equipment deployment, and activation support.
• Responsible for knowing the clinical equipment standards of the Advocate Health System and maintaining those standards throughout project development and final equipment procurement.
• General awareness of compliance and regulatory standards, such as ADA guidelines, healthcare accreditation requirements, and safety regulations related to medical equipment.
• Aligns with the business owners to understand the scope, goals, and objectives of the project. Develops equipment specifications for design purposes by facilitating user group meetings. Recommends and assists with the selection of equipment based on the current Advocate Health clinical equipment standards and the technology necessary to meet the initiatives and strategy of the project.
• Builds and maintains equipment specifications within the equipment planning software. Manages the medical equipment budget on behalf of the project.
• Provides necessary documents to the project design team to aid in building coordination and finalized construction documents. Answers required RFI from architect and contractors.
• Ensures equipment is purchased in conjunction with the project schedule. Tracks final purchase price to monitor project budget. Reports procurement and budget statuses to project team. Monitors project risks and escalates to project team for remediation.
• Responsible for partnering with PDC, 3PL, and end users to ensure equipment deliveries and installation are scheduled in accordance with the project schedule.
• Responsible for partnering with PDC and end users to prepare budgets in conjunction with monthly, quarterly, and annual enterprise submissions. Continues refinement of budget throughout the process to ensure accurate scope in the Proforma submissions.
• Supports the development and maintenance of standard room and care area templates.

Education Required

• Associate degree

Work Experience Required

• 4 years' experience. Medical Equipment Planning experience or related experience in Clinical Engineering, Supply Chain Management, or Architectural Medical Planning.

Knowledge, Skills & Abilities Required

• Proven ability to work in a team environment and collaborate with a variety of professionals.
• Demonstrates project management ability coupled with strong interpersonal skills to effectively form collaborative relationships with key stakeholders, clinicians, physicians, department leaders and suppliers.
• Knowledge of medical equipment including appropriate use and allocation for clinical uses. Knowledge of clinical and healthcare department functions. Ability to read and interpret architectural drawings.
• Strong problem-solving skills and ability to manage large volumes of projects.
• Excellent interpersonal, consensus building, and group facilitation skills.
• Excellent communication and organizational skills.
• PC Skills with strong working knowledge of Microsoft Office and Attainia Software / 4 Tower.
• Self-directed and independent decision-making capabilities.
• Flexibility to deal with a changing environment.
• Ability to prioritize and multi-task.
• Ability to work in a fast-paced environment with established time constraints.

Physical Requirements And Working Conditions

• This position requires minimal travel, therefore, will be exposed to weather and road conditions.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

Preferred Education

• Bachelor’s Degree preferred
• Architecture/Engineering, Supply Chain, Health Care Administration, Clinical Engineering or related field.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.