Equipment Inventory & Logistics Manager

CraneWorks; Olathe (KS); On-site; USD 60,000 - 85,000; Full time

Job summary

CraneWorks in Olathe, KS is seeking an Inventory Manager to coordinate and maintain accurate equipment inventory from order to sale or rental, using Karmak and Airtable, while supporting purchasing, freight, and audits.

This role collaborates with Sales, Service, Accounting, and product leadership to ensure timely, accurate inventory data and documentation, with strong emphasis on controls and reporting.

Qualifications

• Experience managing inventory records in ERP systems and coordinating costs across multiple data sources.
• Ability to create/purchase orders, track invoices, and ensure accurate documentation.
• Proven attention to detail and ability to reconcile discrepancies in high-volume environments.
• Strong communication across Sales, Service, Accounting, and leadership to support inventory decisions.

Responsibilities

• Maintain equipment records in Karmak and Airtable with VINs, serial numbers, costs, and statuses.
• Create and manage purchase orders and local POs for equipment, freight, and parts.
• Coordinate inbound/outbound freight; prepare bills of lading and related documents.
• Verify invoices, reconcile costs between Karmak and Airtable, and pass to Accounting.
• Support vendor, bank, and floorplan audits with required inventory reports.
• Create/maintain deal records, costing packets, and documentation as needed.
• Process rental invoices and allocate service equipment from Sales.
• Prepare buyer/temporary tags and dealer plates; maintain plates.

Skills

Inventory control

Purchasing

Invoicing

Freight coordination

Data accuracy

Microsoft Excel

ERP systems

Tools

Karmak

Airtable

Microsoft Excel

Job description

CraneWorks in Olathe, KS is seeking an Inventory Manager to coordinate and maintain accurate equipment inventory from order to sale or rental, using Karmak and Airtable, while supporting purchasing, freight, and audits.

This role collaborates with Sales, Service, Accounting, and product leadership to ensure timely, accurate inventory data and documentation, with strong emphasis on controls and reporting.