Equipment & Driver Compliance Manager

CS Recruiting; Elizabeth (NJ); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Job summary

CS Recruiting is seeking an Equipment & Driver Compliance Manager for an on-site, full-time role in Elizabeth, NJ. The position focuses on fleet maintenance, DOT compliance, and driver qualification management for about 30 power units, trailers, and 30+ drivers.

You will coordinate repairs, monitor records in Fleetio and Tenstreet, and ensure regulatory readiness. The role requires strong organization, vendor coordination, and incident documentation, with a 5am start and after-hours availability

Qualifications

• drei or more specific duties and requirements

Responsibilities

• Manage maintenance and preventive maintenance schedules for ~30 power units, trailers, chassis, and related equipment.
• Coordinate repairs, roadside breakdowns, inspections, tires, parts, and outside maintenance vendors.
• Maintain fleet maintenance and equipment records in Fleetio.
• Maintain Driver Qualification Files (DQFs) for 30+ drivers.
• Manage driver compliance documentation via Tenstreet (CDL licenses, medical cards, MVRs, Clearinghouse).
• Track expirations and address missing or expiring driver/equipment documents.
• Track tickets, inspections, violations, and corrective actions.
• Monitor DOT/FMCSA compliance, inspections, registrations, IRP/IFTA/ELD, and permits.
• Monitor driver safety and fleet activity via Samsara and telematics.
• Review DVIRs and equipment defects; ensure repairs are completed.
• Assist with accident/incident documentation and insurance claims.
• Manage maintenance vendors, review estimates/invoices, monitor costs.
• Coordinate with Dispatch on equipment availability; remove unsafe/non-compliant assets.
• Provide regular reporting on maintenance, uptime, compliance, violations, inspections, expirations.
• Audit Fuel Bills vs. Consumption and EZ Pass expenses.

Skills

Fleet management

DOT compliance

Driver qualification files

Vehicle maintenance

Vendor coordination

Recordkeeping

Telematics systems

On-site collaboration

Reporting

Tools

Fleetio

Tenstreet

Samsara

ELD systems

Telematics

Job description

Our client provides a comprehensive mix of logistics services that can move freight fast and efficiently from port / airport to receiver’s door. The principles that built this company are more important in today's world than ever before - and it shows. Every day, they consistently strive to value, grow, and build relationships. Maybe that's why they’ve exceeded their clients' - and their own expectations. A dynamic, growing company, they offer worry-free service, from pick-up to delivery. In fact, it's their passion. They’ve made a commitment to advancement in technology, they’ve staked their reputation on reliability and service, and they’ve made it their business to deliver.

Equipment & Driver Compliance Manager

Job Type: Full-time; On-site

Responsibilities:

• Manage maintenance and preventive maintenance schedules for approximately 30 power units, trailers, chassis, and related equipment.
• Coordinate repairs, roadside breakdowns, inspections, tires, parts, and outside maintenance vendors.
• Maintain accurate fleet maintenance and equipment records in Fleetio.
• Maintain complete and compliant Driver Qualification Files (DQFs) for 30+ drivers.
• Manage driver compliance documentation through Tenstreet, including CDL licenses, medical cards, MVRs, Clearinghouse requirements, annual reviews, and other required records.
• Track expiration dates and proactively address missing or expiring driver and equipment documentation.
• Track and manage driver tickets, citations, roadside inspections, violations, and corrective actions.
• Monitor DOT/FMCSA compliance, annual inspections, registrations, IRP, IFTA, ELD requirements, and permits.
• Monitor driver safety and fleet activity through Samsara and other telematics systems.
• Review DVIRs and driver-reported equipment defects and ensure required repairs are completed.
• Assist with accident and incident documentation, insurance claims, and follow-up.
• Manage maintenance vendors, review repair estimates and invoices, and monitor fleet-related costs.
• Coordinate with Dispatch regarding equipment availability and place unsafe or non-compliant equipment/drivers out of service when necessary.
• Provide management with regular reporting on maintenance, fleet uptime, driver compliance, violations, inspections, and upcoming expirations.
• Audit Fuel Bills vs. Consumption.
• Audit EZ Pass expenses.

Experience:

• 3-5+ years of fleet management, equipment management, DOT compliance, or transportation safety experience.
• Strong working knowledge of DOT/FMCSA regulations and Driver Qualification File requirements.
• Experience managing commercial truck maintenance and preventive maintenance programs.
• Experience with driver compliance, MVRs, medical cards, Clearinghouse, roadside inspections, and violations.
• Experience with Fleetio and Tenstreet strongly preferred.
• Experience with Samsara or similar ELD/telematics systems preferred.
• Strong organizational, recordkeeping, and follow-up skills.
• Comfortable working directly with drivers, dispatchers, repair shops, vendors, and management.
• Ability to handle multiple priorities and urgent fleet issues in a fast-paced trucking environment.
• Must be able to work on-site in Elizabeth, NJ.
• Daily start time at 5 am.
• Availability for occasional after-hours fleet emergencies.

This position offers a competitive base salary.