Equipment Coordinator

Preload; Louisville (KY); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Competitive salary

Medical benefits

Dental & Vision benefits

401(k) with company match

PTO and holidays

Job summary

Preload is seeking an Asset Coordinator to organize, track, maintain, and distribute assets to field crews in a fast-paced environment. The role offers a pay range of $26/hr to $30/hr and requires 2–4 years of asset management experience.

Proactive problem-solvers with strong organizational skills will thrive in this position. The candidate will manage asset records, coordinate transfers between locations, audit inventories, and work with vendors to procure or rent equipment.

Qualifications

• 2–4 years of experience in asset management, inventory control, or production coordination.
• Proficiency in Microsoft Office Suite (advanced Excel skills preferred) and experience with Asset Management software / DAM systems / ERP systems.
• Logistics or related field education preferred.
• Attention to detail with 95%+ accuracy in high-volume tasks.
• Excellent written and verbal communication for coordinating with internal teams and external vendors.

Responsibilities

• Asset Management & Tracking: Maintain accurate, up-to-date records of all equipment.
• Organization: Coordinate equipment transfers between sites and shops.
• Cross-Functional Support: Collaborate with Superintendents to meet asset needs and ensure timely delivery.
• Auditing & Reporting: Conduct audits and inventories, report findings and metrics to leadership.
• Vendor Relationships: Manage relationships with external vendors for procurement, service, and rentals.
• Perform inventory checks on heavy assets monthly for turnover to the equipment manager.
• Maintain inventory of warehouse parts, fittings, and equipment.
• Work with yards to ensure proper project send-outs and check-ins.
• Reorder stock to maintain shelf levels.

Skills

Asset management

Inventory control

Communication

Attention to detail

Education

Logistics or related field

Tools

Microsoft Excel

Asset Management software

DAM systems

ERP systems

Job description

We are seeking a highly organized and detail-oriented Asset Coordinator to join our growing team. In this role, you will be responsible for organizing, tracking, maintaining, and distributing assets to our field crews. Pay is in the $26/hr to $30/hr range. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment.

RESPONSIBILITIES:

• Asset Management & Tracking: Maintain accurate, up-to-date records of all equipment.
• Organization: Work with other locations to ensure accurate equipment transfers from site to site and shop to site.
• Cross-Functional Support: Collaborate with Superintendents to understand their asset needs and ensure timely delivery.
• Auditing & Reporting: Conduct regular audits and physical inventories, reporting findings and asset metrics to leadership.
• Vendor Relationships: Manage relationships with external vendors for procurement, service, and, when applicable, rental equipment.
• Perform inventory checks on heavy assets monthly to turn into the equipment manager.
• Maintain inventory of all warehouse items for parts, fittings, and equipment.
• Create non-technical proposals for project managers.
• Work with Yards to make sure everything is sent out on projects and everything gets checked in.
• Reorder stock to keep the shelves stocked as needed.
• Assess equipment maintenance needs to be completed based on inventory.
• Prioritize equipment repairs as needed.
• Use the Mob/Demob spreadsheet for rental charge outs.
• Help the team as needed in duties outside of our own from time to time.
• Be able to operate a forklift.

QUALIFICATIONS:

• Experience: 2-4 years of experience in asset management, inventory control, or production coordination.
• Technical Skills: Proficiency in Microsoft Office Suite (advanced Excel skills preferred) and experience with [Asset Management software / DAM systems / ERP systems].
• Education: logistics or a related field or experience is preferred.
• Attention to Detail: Proven capability to handle high-volume, detailed tasks with a 95% or better accuracy rate.
• Communication: Excellent written and verbal communication skills for coordinating with internal teams and external vendors.

PREFERRED SKILLS:

• Experience with Microsoft Excel and Word

WHAT WE OFFER:

• Competitive salary.
• Comprehensive benefits package (Medical, Dental, Vision).
• 401(k) retirement plan with company match.
• Paid Time Off (PTO) and holidays.

Preload is an Affidivitive Action, Equal Opportunity Employer – Minorities/Female/Disabled/Veterans committed to the principle of Diversity and is particularly interested in receiving applications from a broad spectrum of professionals for each open opportunity. Preload encourages minorities, females, protected veterans, individuals with disabilities, and other members of protected classes to apply for positions.