Equipment Coordinator

Ohla USA; Lisle (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Short- and Long-Term Disability & Life

401(k) retirement plan with employer0

Tuition Reimbursement after 1 year of

Personal Time Off Program (PTO)

Engaging work environment

And much more!!

Job summary

OHLA USA is seeking an Equipment Coordinator in Lisle, IL to manage equipment inventory, mobilization, and maintenance across multiple project sites. The role requires coordinating with mechanics, vendors, and internal teams to meet project timelines.

The ideal candidate has 2–5 years in fleet coordination or related operations, strong organization, and good communication skills. This is an on-site position with competitive benefits and growth opportunities.

Qualifications

• 2-5 years in fleet coordination, equipment management, or construction operations.
• Strong organization and time-management skills with attention to detail.
• Knowledge of vehicles and equipment for construction applications.

Responsibilities

• Maintain an accurate inventory of all equipment assets across sites.
• Oversee equipment mobilization and demobilization for projects.
• Ensure equipment is available and in working condition to support schedules.
• Optimize equipment cost utilization to improve regional profitability.
• Develop and implement preventative maintenance programs to maximize uptime.
• Coordinate repairs and service with mechanics or vendors.

Skills

Fleet coordination

Equipment management

Vendor coordination

Microsoft Office

Cost control

Communication skills

Tools

Fleet or asset management systems

Microsoft Office

Job description

Overview

Who isOHLA USA?

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset,our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

We currently have an opportunity for an Equipment Coordinator in Lisle, IL.

Responsibilities

Fleet Compliance and Documentation

• Maintain an accurate inventory of all equipment assets, including heavy machinery, vehicles, and support tools.
• Oversee equipment mobilization and demobilization across job sites.
• Ensure equipment is available and in working condition to support project schedules.
• Optimize equipment cost utilization to improve profitability for the region.

Maintenance and Repairs

• Develop and implement preventative maintenance programs to maximize uptime.
• Coordinate repairs and service schedules with mechanics, vendors, or in-house maintenance teams.
• Maintain detailed service records and ensure compliance with manufacturer and OSHA guidelines.

Procurement and Disposition

• Evaluate equipment needs and coordinate the acquisition of new machinery.
• Manage vendor relationships and negotiate equipment rentals or purchases.
• Oversee disposal or resale of obsolete or underutilized equipment to recover value.

Budgeting and Cost Control

• Monitor and report on equipment-related costs (fuel, maintenance, repairs, rentals).
• Work closely with project teams and accounting to track job-specific equipment costs.
• Identify opportunities for cost savings and fleet optimization.
• Pay invoices for equipment and ensure accurate cost allocation to projects.

Compliance and Safety

• Ensure all equipment complies with safety regulations and emissions standards.
• Coordinate with safety and field teams to ensure proper operator training and certifications.
• Investigate equipment incidents and implement corrective actions.

Vendor & Internal Coordination

• Serve as point of contact for local vendors, repair facilities, and transport providers.
• Collaborate with corporate fleet, safety, and accounting teams to ensure alignment with company policies.
• Maintain strong communication with field personnel, superintendent, and project teams.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary

Qualifications

• 2-5 years in fleet coordination, equipment management, or construction operations
• Strong organization and time- management skills and attention to detail
• Knowledge of vehicles and equipment for construction applications
• Experience coordinating maintenance and working with third-party vendors
• Proficiency in Microsoft Office and fleet or asset management systems
• Strong communications and problem-solving skills

Additional Benefits offered by OHLA USA:

• Medical, Dental, & Vision Insurance
• Short- and Long-Term Disability & Life Insurance
• 401(k) retirement plan with employer matching
• Tuition Reimbursement after 1 year of employment
• Personal Time Off Program (PTO)
• Engaging work environment
• And much more!!

To learn more about OHLA USA, visit our website www.ohla-usa.com

OHLA ADA Message

: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments.The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals;Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message

OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

Minimum Salary

USD $60,000.00/Yr.

Maximum Salary

USD $70,000.00/Yr.