Epic Training Coordinator

mainegeneral; Augusta (ME); On-site; USD 34,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Wellness programs

Job summary

MaineGeneral Health in Augusta, ME seeks an Epic Training Coordinator to organize enterprise-wide Epic education, ensure user competency, and support readiness across implementations, upgrades, and ongoing optimization.

This role collaborates with Epic trainers and clinical leaders to coordinate course materials, enrollments, and training environments while maintaining accurate records and reporting.

Qualifications

• Associate degree or equivalent education/experience.
• Experience coordinating training programs or initiatives.
• Strong organizational and written/verbal communication skills.
• Proficient with MS Office (Outlook, Word, Excel).
• Ability to work with clinical, operational, and technical teams.

Responsibilities

• Coordinate enterprise-wide Epic training schedules and enrollment.
• Manage training logistics and administrative processes.
• Maintain training records, attendance, and completion data.
• Coordinate communications for training and requirements.
• Partner with Epic trainers to coordinate materials and environments.
• Support workforce readiness and change management initiatives.

Skills

Training coordination

Multitasking

Communication skills

Documentation accuracy

Team collaboration

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Job Summary

The Epic Training Coordinator coordinates and supports Epic training programs across MaineGeneral Health to ensure effective system adoption, user competency, and alignment with clinical and operational workflows. This role serves as a key resource for organizing enterprise-wide Epic education and supporting end-user readiness throughout implementations, upgrades, and ongoing system optimization.

Job Description

Key Responsibilities

• Coordinate enterprise-wide Epic training schedules, course offerings, and enrollment activities.
• Manage training logistics and administrative processes to ensure a consistent and positive learning experience.
• Maintain accurate training records, attendance information, completion data, and reporting.
• Coordinate communications related to Epic training, including registration instructions, schedules, reminders, and training requirements.
• Partner with Epic trainers and subject matter experts to coordinate course materials, resources, and training environments.
• Collaborate with clinical and operational leaders to understand training needs and support workforce readiness.
• Assist with training planning for Epic implementations, upgrades, new functionality, and optimization initiatives.
• Support the development and maintenance of training calendars, resources, workflows, and documentation.
• Monitor training completion and identify outstanding requirements or potential barriers to readiness.
• Assist with coordinating training sessions across multiple locations, departments, and user groups.
• Support change management and communication efforts related to Epic system changes.
• Help evaluate training effectiveness and identify opportunities to improve end-user education and system adoption.
• Provide administrative and operational support to the Epic Training team and broader Epic implementation initiatives.
• Perform other duties as assigned.

Qualifications

Required

• Associate degree in healthcare, information technology, education, business administration, or a related field, or equivalent combination of education and experience.
• Experience coordinating training programs, educational activities, projects, or operational initiatives.
• Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to collaborate effectively with clinical, operational, and technical teams.
• Ability to work independently while also functioning effectively as part of a multidisciplinary team.

Preferred

• Experience supporting Epic or another electronic health record (EHR) system.
• Experience in a healthcare or hospital environment.
• Experience coordinating enterprise-wide training or large-scale system implementations.
• Familiarity with learning management systems (LMS), training registration platforms, or competency tracking systems.
• Experience working with Epic training teams, application analysts, or certified Epic trainers.
• Knowledge of clinical and/or administrative healthcare workflows.
• Experience supporting change management, system adoption, or end-user readiness initiatives.

Compensation Information

$24.34 - $42.60

The hourly pay range shown represents the base pay range for this position. Individual pay is determined based on factors such as experience, qualifications, skills, and market considerations. In addition to base pay, eligible team members may earn additional compensation through shift, weekend, holiday, on-call, and other applicable differentials. We are proud to offer a competitive total rewards package designed to recognize our caregivers and support them in delivering exceptional care to the communities we serve.

Scheduled Weekly Hours

40

Job Exempt

No

Benefits

Supporting all aspects of our employees' wellness - physical, emotional and financial - is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.

Physical Wellness

We offer quality health, dental, and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs.

Employees have access to industry-leading leave for new parents.

A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holidays, be with family, go on vacation, or simply take care of themselves.

Emotional Wellness

When life gets challenging, employees have access to our Employee Assistance Program for employees and anyone in their household.

Financial Wellness

Access the wages you've already earned before payday with Payactiv, giving you greater flexibility over your fi