Epic Beacon Research Clinical Protocol Builder - 140626

UC San Diego; San Diego (CA); Hybrid; USD 110,000 - 170,000; Full time

Job summary

UC San Diego Health is seeking an Epic Beacon/Research Analyst to design, build, test, and support oncology research protocols within Epic Beacon, collaborating with Moores Cancer Center and clinical staff.

The role focuses on translating protocol requirements into functional Epic builds, providing training, documentation, and after-hours support in a hybrid onsite/remote environment at Towne Centre Drive, San Diego, CA.

Qualifications

• Seven years of related experience or a Bachelor's with three years in healthcare IT.
• Experience implementing and supporting information systems in a large health network.
• Ability to diagnose problems, test solutions, and implement changes quickly.
• Strong collaboration with clinicians, researchers, and IT staff.
• Excellent organizational skills to manage multiple projects.

Responsibilities

• Lead or contribute to design, build, testing, and implementation of oncology research protocols in Epic Beacon.
• Translate protocol requirements into Epic system functionality with clinical staff.
• Analyze oncology workflows and define IT solutions for enhanced trial management.
• Document system specifications and implement process changes from upgrades.
• Serve as a technical resource for Beacon and Research modules.
• Develop SOPs and deliver training for oncology staff on Beacon/Research workflows.
• Participate in after-hours on-call rotation and coordinate with vendors and departments.

Skills

Communication

Stakeholder management

Problem solving

Training

Documentation

Clinical IT knowledge

Education

Bachelor's degree in health informatics / related field

Tools

Epic Beacon

Epic Research

Epic Ambulatory

Epic Beacon Certification

Epic Research Certification

Job description

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center (Moores Cancer Center), Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics.

This position works within the IS Epic Ambulatory Specialties team supporting Epic Beacon and Research applications, with a primary focus on building oncology research clinical protocols in partnership with the Moores Cancer Center Clinical Trials Office. The analyst will work closely with clinical leaders, oncologists, research nurses, and clinical trials staff to translate research protocol requirements into fully functional Epic Beacon builds.

This position operates on a hybrid schedule, combining remote and onsite work, and participates in an after-hours on-call support rotation. The position reports to the IS Epic Ambulatory Specialties Manager and maintains a dotted-line relationship with the Moores Cancer Center Clinical Trials Office Senior Director.

KEY RESPONSIBILITIES:

• Lead or contribute to the design, build, testing, and implementation of oncology research clinical protocols within Epic Beacon, including treatment plans, order sets, dosing logic, and clinical workflows aligned to NCI and institutional research standards.
• In collaboration with Moores Cancer Center Clinical Trials Office staff, oncologists, research nurses, and pharmacists, translate protocol requirements into Epic system functionality.
• Perform advanced analysis of oncology research workflows and define IT solutions for improved system integration, protocol adherence, and clinical trial management within Epic.
• Conduct in-depth documentation of system specifications; identify and implement process changes resulting from protocol updates, system upgrades, and new Epic releases.
• Serve as a technical resource to resolve complex build and configuration issues related to Epic Beacon and Epic Research modules.
• Develop and maintain Standard Operating Procedures (SOPs) to standardize routine protocol build processes and support team knowledge transfer.
• Design and deliver training for oncology clinical and research staff on Epic Beacon/Research workflows and protocol-related functionality.
• Participate in an after-hours on-call rotation to provide support for critical system or protocol issues.
• Collaborate with vendors, IT, clinical engineering, and departments as needed to implement new functionality, resolve issues, and support system enhancements.
• Provide status updates to IT and oncology management; estimate and document project actuals and variance using established tools.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.

• Demonstrated experience and proven success in information systems implementation, development, and support within a large-scale healthcare organization.

• Strong problem-resolution skills with the ability to quickly diagnose problems, develop, test, and implement appropriate and effective solutions in a timely manner.

• Strong interpersonal skills with the ability to effectively train, support, and work in collaboration with clinical users, research staff, and IT colleagues at all professional and technical levels.

• Strong organizational skills with the ability to effectively manage time, prioritize tasks, and see projects through to completion on schedule.

• Strong written and verbal communication skills with the ability to convey technical information to all levels of clinical and research users in a specific, clear, and concise manner.

• Strong analytical skills and knowledge in documentation and reporting, with the ability to design and execute tests, analyze system performance data, and produce substantive reports and analyses.

• Ability to work with senior staff and managers, serving as a technical resource on issues of functionality, efficiency, cost-effectiveness, and performance.

• Demonstrated ability to provide consultative guidance on change initiatives affecting clinical care and research processes.

PREFERRED QUALIFICATIONS

• Epic Beacon Certification (preferred; required within 120 days of hire per Epic credentialing requirements).

• Epic Research Certification

• Epic Ambulatory Certification

• Additional Epic module certifications or badges relevant to oncology or research workflows

• Working knowledge of Epic Beacon build and configuration, including oncology treatment plan, order set, or protocol-related build.

• High level knowledge of phase I-III oncology clinical trials and experience as a CRC.

• Experience in oncology research, clinical trials operations, or NCI-designated cancer center workflows.

• Familiarity with Epic Research module and its integration with Epic Beacon.

• Experience as a major participant in a clinical system implementation.

• Knowledge of FDA, GCP, or IND/IDE regulatory requirements as they relate to clinical trial documentation and EHR build.

• In-depth knowledge of medical group or hospital oncology operations and workflow experience.

SPECIAL CONDITIONS

• Participates in an after-hours on-call support rotation.

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

This position has recently been accreted by UPTE HX union and will be a part of that union moving forward. This position will work a hybrid schedule which includes a combination of working both onsite at Towne Centre Drive (San Diego, CA) and remote.