EPIC Application Coordinator- HIM

Oklahoma Heart Hospital, LLC; Oklahoma City (OK); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer match

Disability benefits

Employee Assistance Programs (EAP)

Paid Time Off (PTO)

Extended Medical Benefits (EMB)

Continuing education opportunities

Job summary

Oklahoma Heart Hospital (OHH) seeks an Epic Application Coordinator (HIM) to join the Epic implementation team. The role focuses on chart tracking, release of information, deficiency tracking, and coding, collaborating with clinical workgroups to align workflows with business needs.

Responsibilities include end-user support, workflow design, system testing, and liaison duties with Epic teams. A Bachelor’s in healthcare/IT and 3 years HIM experience are required, with leadership and communication

Qualifications

• Education: Bachelor's degree in healthcare, IT, or related field (or equivalent).
• Experience: 3 years in HIM department and HIM workflows; transcription and scanning experience desired.
• Strong communication, ownership, and problem-solving skills.

Responsibilities

• Act as primary support contact for end users of the HIM application.
• Coordinate workflow design, build, and testing within Epic software.
• Manage chart tracking, release of information, and deficiency tracking.
• Liaise between end users and Epic implementation staff, ensuring timely delivery.
• Maintain ongoing communication with Epic representatives and project teams.

Skills

HIM workflows

Communication

Ownership

Problem solving

Education

Bachelor's degree in healthcare/IT or related field

Job description

Overview

Join Our Team at Oklahoma Heart Hospital (OHH) ONE TEAM. ALL HEART. At OHH, we believe that patient care is truly at the heart of everything we do. Our dedicated team members are involved in every step of our patients' journeys, bringing hope, compassion, and healing to both patients and their families. Together with our physicians and caregivers, we're shaping the future of heart care in Oklahoma by serving the state and leading the nation.

Why You'll Love Working Here:

• Comprehensive Benefits:
  • Medical, Dental, and Vision coverage
  • 401(k) plan with employer match
  • Long-term and short-term disability
  • Employee Assistance Programs (EAP)
  • Paid Time Off (PTO)
  • Extended Medical Benefits (EMB)
  • Opportunities for continuing education and professional growth

Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!

We can't wait for you to join our heart-centered team!

Responsibilities

Epic Application Coordinators report to the Epic Project director and are key members of the Epic implementation team. The Epic Application Coordinator (HIM) is the primary point of contact for the Health Information Management Application, and is involved in all aspects of system design, build, and testing while also coordinating and facilitating solutions for all issues that arise during the project with regards to the HIM Department. Throughout the project, and post go-live, they will be working closely with the clinical workgroups, to develop and maintain appropriate workflows. The focus for this role will be on chart tracking, release of information, deficiency tracking, and coding.

The Epic Application Coordinator (HIM) will gain in-depth knowledge of the software by attending application support training and completing application certification projects and tests.

• Acting as the primary support contact for the application's end-users
• Identifying issues that arise in their application area as well as issues that impact other application teams, and working to resolve them
• Guiding workflow design, building, and testing the system, and analyzing other technical issues associated with Epic software
• Identifying and implementing requested changes to the system
• Serving as a liaison between end users' workflow needs and Epic implementation staff
• Maintaining regular communication with Epic representatives, including participating in weekly project team meetings
• Working with Epic representatives, your organization's business community, and end users to ensure the system meets the organization's business needs regarding the project deliverables and timeline

Epic Application Coordinators report to the Epic Project director and are key members of the Epic implementation team. The Epic Application Coordinator (HIM) is the primary point of contact for the Health Information Management Application, and is involved in all aspects of system design, build, and testing while also coordinating and facilitating solutions for all issues that arise during the project with regards to the HIM Department. Throughout the project, and post go-live, they will be working closely with the clinical workgroups, to develop and maintain appropriate workflows. The focus for this role will be on chart tracking, release of information, deficiency tracking, and coding.

The Epic Application Coordinator (HIM) will gain in-depth knowledge of the software by attending application support training and completing application certification projects and tests.

• Acting as the primary support contact for the application's end-users
• Identifying issues that arise in their application area as well as issues that impact other application teams, and working to resolve them
• Guiding workflow design, building, and testing the system, and analyzing other technical issues associated with Epic software
• Identifying and implementing requested changes to the system
• Serving as a liaison between end users' workflow needs and Epic implementation staff
• Maintaining regular communication with Epic representatives, including participating in weekly project team meetings
• Working with Epic representatives, your organization's business community, and end users to ensure the system meets the organization's business needs regarding the project deliverables and timeline

Qualifications

Education: Bachelor's degree in healthcare, IT, or related field (or equivalent experience)

Experience: Three (3) years of related experience, including experience with the HIM department and HIM workflows. Additional experience with transcription, and scanning workflows is desired.

Working Knowledge:

• The ability and willingness to see things in an open-minded way and examine ideas/concepts from multiple angles/viewpoints.
• The ability and willingness to take ownership of work activities and ensure that they are completed in an accurate, efficient, and timely manner
• The ability and willingness to recognize assignments or tasks that need to be completed, to seek out additional assignments or tasks, and to help others
• Seeking, logically examining, and interpreting information from different sources to determine a problem's cause and developing a course of action to resolve the problem and to prevent its recurrence
• The ability to persevere in difficult situations, overcome obstacles, and reach high levels of performance when faced with stressful work situations and time pressures

As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. Every team member at OHH plays an integral role in our patients' experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.

Epic Application Coordinators report to the Epic Project director and are key members of the Epic implementation team. The Epic Application Coordinator (HIM) is the primary point of contact for the Health Information Management Application, and is involved in all aspects of system design, build, and testing while also coordinating and facilitating solutions for all issues that arise during the project with regards to the HIM Department. Throughout the project, and post go-live, they will be working closely with the clinical workgroups, to develop and maintain appropriate workflows. The focus for this role will be on chart tracking, release of information, deficiency tracking, and coding.

The Epic Application Coordinator (HIM) will gain in-depth knowledge of the software by attending application support training and completing application certification projects and tests.

• Acting as the primary support contact for the application's end-users
• Identifying issues that arise in their application area as well as issues that impact other application teams, and working to resolve them
• Guiding workflow design, building, and testing the system, and analyzing other technical issues associated with Epic software
• Identifying and implementing requested changes to the system
• Serving as a liaison between end users' workflow needs and Epic implementation staff
• Maintaining regular communication with Epic representatives, including participating in weekly project team meetings
• Working with Epic representatives, your organization's business community, and end users to ensure the system meets the organization's business needs regarding the project deliverables and timeline

As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. Every team member at OHH plays an integral role in our patients' experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.