EP Program Administrative Lead

Penn Medicine, University of Pennsylvania Health System; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Penn Medicine is seeking an Administrative Services Coordinator CPUP to support the Director of the Electrophysiology Program at HUP. The role blends administrative, project coordination, communications, and event management for a busy clinical practice.

The ideal candidate has 5+ years of medical office experience, strong scheduling skills, and a customer-focused approach. Responsibilities span calendar management, travel, meetings, and patient coordination across multiple locations within Penn

Qualifications

• 5+ years of medical office experience is required or preferred.
• Bachelor of Arts or Science (preferred).
• Previous experience in an executive staff support or program development role.

Responsibilities

• Owns and prioritizes assigned administrative work and projects.
• Acts as a point of escalation for Admin Services team.
• Supports recruitment, onboarding, and performance follow-up as needed.
• Greet and screen patients, manage schedules, and coordinate clinical procedures.

Skills

Medical office experience

Scheduling

Administrative coordination

Communication

Travel planning

Education

Bachelor's degree preferred

Tools

Epic

Qgenda

Job description

Penn Medicine is seeking an Administrative Services Coordinator CPUP to support the Director of the Electrophysiology Program at HUP. The role blends administrative, project coordination, communications, and event management for a busy clinical practice.

The ideal candidate has 5+ years of medical office experience, strong scheduling skills, and a customer-focused approach. Responsibilities span calendar management, travel, meetings, and patient coordination across multiple locations within Penn