Environmental Planning Admin Assistant – Flexible Workplace

Weston & Sampson; Providence (RI); On-site; USD 59,000 - 74,000; Full time

Benefits offered by this job

Flexible workplace

Meaningful work

Growth opportunities

Ownership by employee-owners

Strong culture

Job summary

Weston & Sampson is seeking a Planner I/Administrative Assistant in Providence, RI. The ideal candidate will have 0-3 years of experience and a bachelor’s degree in environmental policy, planning, or a related field.

Work with project managers and staff to prepare letters, reports, and materials for client deliverables, organize submissions, and support project financial tracking and billing. Proficiency in Microsoft Office is required; data analytics or graphic design skills are a plus.

Qualifications

• Bachelor’s degree (Master’s preferred) in environmental policy, planning, or a related field.
• One to three years of experience in environmental policy, planning, or a related field.
• Outstanding written and verbal communication skills; ability to communicate complex information to the public.
• Problem-solving skills, a strong work ethic, and the ability to prioritize and multi-task.
• Ability to complete multiple tasks concurrently.
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.

Responsibilities

• Collaborate with project managers and executive staff in preparing letters, reports, and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execute contracts as required, including requesting insurances, bonds, and obtaining appropriate signatures.
• Complete Excel spreadsheets and tables to assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• Maintain filing system as needed.
• General office operations and upkeep including and beyond: Review contracts for financial terms and conditions, ensuring clear representation on Project Opening documentation; inform Project Managers of discrepancies.
• Communicate with Project Managers on project financial tracking and billing.
• Maintain electronic filing and archiving of project-specific documents, including project opening forms, contracts, proposals, and budget changes.
• Ensure appropriate approvals are obtained in accordance with company policies.
• Perform additional assignments as directed by the Administrative Manager and Supervisors.
• Report problems to the Administrative Manager or direct supervisor as necessary; assist multi-disciplinary teams on projects.
• Conduct research to support resilience, environmental, and urban planning projects.
• Prepare presentations, reports, memoranda, and other high-quality communication materials.
• Prepare both analytical and planning-level studies.
• Prepare presentations for and facilitate community meetings.
• Perform other related duties as required.

Skills

Written communication

Verbal communication

Project coordination

Multi-tasking

Microsoft Office

Data analytics

Graphic design

Leadership mindset

Team collaboration

Problem solving

Education

Bachelor’s degree in environmental policy/planning or related field

Master’s degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Deltek/Vantagepoint

Job description

Weston & Sampson is seeking a Planner I/Administrative Assistant in Providence, RI. The ideal candidate will have 0-3 years of experience and a bachelor’s degree in environmental policy, planning, or a related field.

Work with project managers and staff to prepare letters, reports, and materials for client deliverables, organize submissions, and support project financial tracking and billing. Proficiency in Microsoft Office is required; data analytics or graphic design skills are a plus.