Environmental Admin Specialist - Part-Time (SLO)

True Environmental; San Luis Obispo, Northern (CA, KY); Hybrid; USD 33,000 - 41,000; Part time

Job summary

Padre Associates, a leading environmental and geoenvironmental consulting firm in San Luis Obispo, seeks an Administrative Specialist I for part-time, up to 24 hours per week. You will support project managers, coordinate site visits, process invoices, and manage files and permits.

You should be highly organized, detail-focused, and able to handle multiple priorities in a fast-paced setting. The role offers on-site work in San Luis Obispo and avenues for professional growth.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Provide day-to-day general administrative support to project managers, project staff, and field staff.
• Track office vehicles for oil changes, general maintenance and repairs.
• Maintain project files, records, and document control systems in accordance with company and regulatory retention requirements.
• Coordinate scheduling for meetings, site visits, and field crew logistics.
• Process incoming and outgoing mail.
• Process equipment records, invoices, and purchase orders; support project billing and budget tracking.
• Track and maintain team certifications, licenses, and required compliance training records.
• Assist with proposal preparation, formatting, and submission coordination.
• Serve as a point of contact for client and vendor inquiries, routing to the appropriate team member as needed.
• Order and maintain office and field supplies, safety equipment, and PPE inventories.
• Support onboarding logistics for new team members, including equipment, system access, and orientation scheduling.

Skills

Communication skills

Organizational skills

Deadline management

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Job description

Padre Associates, a leading environmental and geoenvironmental consulting firm in San Luis Obispo, seeks an Administrative Specialist I for part-time, up to 24 hours per week. You will support project managers, coordinate site visits, process invoices, and manage files and permits.

You should be highly organized, detail-focused, and able to handle multiple priorities in a fast-paced setting. The role offers on-site work in San Luis Obispo and avenues for professional growth.