Environmental Admin & Programs Support Specialist

Central Council Tlingit & Haida Indian Tribes; Juneau (AK); On-site; USD 52,000 - 62,000; Full time

Job summary

Central Council Tlingit & Haida Indian Tribes is seeking an Administrative Assistant to support environmental programs. Responsibilities include reception, clerical tasks, document processing, and data management in a regulatory and culturally aware context.

Position requires strong communication, organization, and computer skills; prior experience with procurement, records, and scheduling is a plus. This on-site role offers non-exempt status and opportunities to collaborate across departments.

Qualifications

• High School Diploma or GED required.
• 2+3 years of clerical experience preferred for II.
• Strong written and verbal communication skills.
• Proficiency in MS Office applications including Word, Excel, Outlook, PowerPoint and Access.

Responsibilities

• Provide full range of reception duties such as answering phones, greeting the public, and transfer/refer to Tlingit & Haida programs.
• Provide full range of clerical duties, such as processing incoming and outgoing mail, photocopying, faxing, scanning, filing, assembling and distributing materials.
• Serve as a resource person for the department and public by providing information requiring considerable interpretation, explanation of policies, and usually a general knowledge of all the department services.
• Update files, maintain a variety of paper and computer records, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client files.
• Provide complex word processing support with minimal direction.
• Review complex applications or documents.
• Perform complex data entry tasks for which there is a variety of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors.
• Gather and compile statistical information and prepare regular and recurring reports to departmental grant sources.
• Make travel arrangements as necessary.
• Coordinate work by scheduling assignments and oversee the work of other clerical employees.
• Perform difficult word processing assignments such as the preparation of publications, charts, and graphs.
• Serve as the resource person for the department on common office software; train and advise both clerical and management staff on software problem resolution and capabilities.
• Develop database, spreadsheet, or word processing records and reports.
• Answer questions of other employees and the general public, refer difficult inquiries to appropriate personnel.
• Process purchase orders, and charge expenditures to departmental accounts, assigning appropriate account coding base on the nature and purpose of the expenditure.
• Monitor and maintain office supplies and materials.
• Assist in scheduling and planning for meetings in other communities, provides information, creates and displays room signs as requested.
• Prepare timesheets, check requests, and other necessary paperwork.
• If necessary, monitor, coordinate and direct the work and job performance of temporary clerical staff.
• Maintain communication with all employees, sites, and vendors as necessary.
• Other related duties as assigned.

Skills

Customer service

Communication

Data entry

Office administration

Time management

Conflict resolution

Education

High School Diploma or GED

3 years of clerical experience

5 years of clerical experience

Tools

MS Word

Excel

Outlook

PowerPoint

Access

Job description

Central Council Tlingit & Haida Indian Tribes is seeking an Administrative Assistant to support environmental programs. Responsibilities include reception, clerical tasks, document processing, and data management in a regulatory and culturally aware context.

Position requires strong communication, organization, and computer skills; prior experience with procurement, records, and scheduling is a plus. This on-site role offers non-exempt status and opportunities to collaborate across departments.