Entry Level Receptionist

CDL Trainings; Fort Wayne (IN); On-site; USD 16,531 - 19,286; Part time

Job summary

USA Logistics Solutions Inc. is seeking a friendly, detail‑oriented front desk receptionist for the USA Logistics Training Solutions School. You’ll manage the lobby, greet guests, handle mail and deliveries, and provide general administrative support across our subsidiaries.

This seasonal, on‑site role pays $13.00 per hour and is limited to 180 working days in 11 months; benefits are not offered. Requirements include a high school diploma and basic MS Office skills, with training provided.

Qualifications

• High School graduate or equivalent.
• Basic computer skills with Microsoft Office Software.
• Basic knowledge of company programs, practices, policies, procedures, objectives and goals of standard administration positions.
• Basic interpersonal skills.
• Ability to gather, collate, and classify information about data, people, or things; define problems, collect data, establish facts, and draw valid conclusions; write letters, papers, and reports; handle sensitive and face-to-face inquiries and contacts with the general public.
• Ability to maintain confidentiality.
• Ability to communicate both orally and in writing.

Responsibilities

• Manage lobby and greet visitors.
• Handle mail and parcel deliveries.
• Schedule classrooms for meetings and courses.
• Provide general administrative support across departments.
• Maintain conference room calendars.

Skills

Computer skills

Microsoft Office

Interpersonal skills

Communication

Data handling

Education

High School graduate or equivalent

Job description

Begin an exciting career with USA Logistics Solutions Inc. by joining one of the logistic solution employers in the state, offering a range of opportunities across 6 subsidiaries. At USA Logistics Solutions, you'll find a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of our customers across the USA.

About USA Logistics Solutions Inc.

USA Logistics Solutions Inc. serves as the parent company for a of logistics support firms that deliver tailored solutions to industry customers. Our clients turn to us for guidance on reducing overhead, increasing efficiency, enhancing profitability, and keeping their fleets operational. Our subsidiaries include a training school for CDL and other logistics-related certifications, a consulting firm, fleet maintenance and training services, and a transportation company, all dedicated to supporting the logistics sector.

Role Overview

This position will be responsible for basic front desk/reception/administrative duties within USA Logistics Training Solutions School, as well as other duties as needed. This role ensures consistent front-office operations by managing the lobby, welcoming and directing guests, handling mail and parcel deliveries, scheduling class rooms for internal and external meetings and courses, and resetting and maintaining those spaces. The position also provides general administrative support to all departments and subsidiaries within the company. Duties would include managing conference room calendars, welcoming visitors, obtaining and processing mail/packages, and managing spreadsheets/Word documents. In addition, this position would see other duties as assigned that would assist the Customer Service Manager and the department/companies.

Location

This position is located in USA Logistics Training Solutions School.

Pay Rate

This position pays an hourly rate of $13.00.

A Day in the Life

The essential functions of this role are as follows:

Performs clerical work associated with USA Logistics subsidiaries as needed (i.e., open /sort mail, compose/edit correspondence relative to assigned work, maintain files, data entry, screens and directs telephone calls, and serves as receptionist for division office); acts as customer service representative as needed, fielding customer service calls with superior customer service.

Maintains and organizes files and databases related to tracking customer requests, investigations and systems responses, etc.

Researches and responds to inquiries and special projects and prepares reports.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success

You should meet the following requirements for employment, however we will provide training.

High School graduate or equivalent

Basic computer skills with Microsoft Office Software

Basic knowledge of companies programs, practices, policies, procedures, objectives and goals of standard administration positions

Basic interpersonal skills

Ability to gather, collate, and classify information about data, people, or things; define problems, collect data, establish facts, and draw valid conclusions; write letters, papers, and reports; handle sensitive and face-to-face inquiries and contacts with the general public

Ability to maintain confidentiality

Ability to communicate both orally and in writing

Benefits of Employment

This seasonal position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

USA Logistics Solutions Inc. is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the personnel Department at [e-mail] .