Entry Level Legal Assistant

Robertson, Anschutz, Schneid, Crane & Partners; Boca Raton (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

401K Plan

Medical, dental, vision and health ins

Life insurance

Job summary

Robertson, Anschutz, Schneid, Crane & Partners seeks an Entry Level Legal Assistant to support the Collateral Services team. The role emphasizes organization, proactive work style, and the ability to adapt in a fast-paced legal environment.

The ideal candidate will handle collateral files, bailee letters, and documentation with precision, while pursuing professional development and internal growth opportunities within the firm.

Qualifications

• Proficient with Microsoft Office applications.
• Excellent oral, verbal, and written communication.
• Strong organizational and time-management skills.

Responsibilities

• Create, audit, and ship collateral files.
• Execute, save, and upload bailee letters into the client system.
• Ensure safekeeping and secure storage of original documents.
• Send collateral files to successor counsel, co-counsel, or client.
• Stack, scan, and image original collateral loan documents.
• Upload scanned images into the system of record.
• Create collateral packages verifying all documents are present.
• Audit packages for signatures and loan-level data accuracy.
• Update system of record with dates, tracking numbers, notations.

Skills

Microsoft Office

Communication

Organization

Education

Associate’s or Bachelor’s Degree preferred

High school diploma or equivalent

Job description

Job Posting Title: Entry Level Legal Assistant

The Legal Assistant - Collateral Specialist position will provide our new hire with an opportunity to immerse themselves in the day-to-day bustle of a prestigious legal group’s Collateral Services Department. The ideal candidate will be a well-organized, proactive self-starter who thrives in a fast-paced environment and has a strong desire to progress within our organization. If you are a collaborative, team-oriented worker with the ability to switch gears/adjust priorities on short notice, this is the position for you!

Our firm maintains a collegial work environment that prioritizes internal promotion, training, and professional development. We strive to see our employees grow! As our team-members progress and demonstrate a consistent ability to meet performance standards, promotional opportunities become available.

Essential Duties & Responsibilities

• Create, audit, and ship collateral files
• Execute, save, and upload bailee letters into the client system to confirm receipt of collateral files
• Ensure the safekeeping and secure storage of original documents
• Sending collateral files to successor counsel, co-counsel, or to the client upon the resolution of the foreclosure action
• Stack, scan, and image original collateral loan documents
• Upload scanned images into the system of record
• Create collateral packages verifying all necessary documents are present
• Audit collateral packages confirming signatures are present and loan-level data is accurate
• Update system of record with key information (i.e. dates, tracking numbers, notations, etc.)
• Perform other relevant duties as assigned by department leadership

Required Qualifications

• Proficient computer skills including Microsoft Office applications
• Excellent oral, verbal, and written communication
• Superior organizational and time management skills, attention to detail, and efficiency

Education

• Associate’s or Bachelor’s Degree preferred
• High school or equivalent required

Physical Functions

Employee must be able to physically file collateral documents in the Firm Vault, as well as pull the collateral documents from the vault. Some walking and standing relative to processing collateral documents and filing collateral documents may be required. Must be able to remain in a stationary position 80% of the time, operate a computer, be detail oriented, regularly listen, learn new training material, and be adaptable to changing workflows.

Work environment

Works in the Firm Vault which a secure workspace that is badge restricted access limited to employees of the department. The open workspace contains desks in a well-lighted, air-conditioned office, with moderate noise levels. This a team oriented department which encourages helping fellow team members to success.

Work Environment

• Full Time onsite position
• Standard business hours
• High-volume operations setting with deadlines and compliance requirements

Benefits

• Paid time off
• Paid holidays
• 401K Plan
• Medical, dental, vision and supplemental health insurance plans
• Voluntary life insurance plan