Entry-Level HOA Accounting Specialist

Automatic Data Processing, Inc.; Kissimmee (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Automatic Data Processing, Inc. in Kissimmee, FL seeks a Junior HOA Accounting Specialist to support daily financial operations for homeowner associations and maintain accurate records.

This entry-level role collaborates with senior staff, managers, and homeowners to ensure timely processing and reporting. Responsibilities include posting journals, assisting with AP/AR, reconciling accounts, preparing financial statements, and supporting audits.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• Bachelor’s degree in Accounting or Finance is a plus.
• 0–2 years of accounting, bookkeeping, accounts payable/receivable, or administrative accounting experience.
• Internship, HOA, property management, banking, or customer service experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting software systems preferred; experience with QuickBooks, CINC, or Strongroom is a plus.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple tasks and prioritize deadlines.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Assist in maintaining accurate general ledger records for assigned homeowners’ associations.
• Process accounts payable transactions, including coding and entering vendor invoices.
• Assist with accounts receivable functions, including homeowner assessments, payments, and account research.
• Perform bank account reconciliations and assist with reconciling reserve and investment accounts.
• Prepare and post routine journal entries under the guidance of senior accounting staff.
• Support the preparation of monthly financial statements, balance sheets, income statements, and variance reports.
• Assist with homeowner billing, collections, late fees, payment plans, and account correspondence in accordance with HOA policies.
• Maintain accurate homeowner account records and update accounting software systems as needed.
• Research and respond to basic financial inquiries from homeowners, board members, vendors, and community managers.
• Support annual audits, reviews, and tax preparation by gathering and organizing required documentation.
• Identify discrepancies and escalation accounting issues to senior accounting staff for resolution.
• Participate in process improvement initiatives and special projects as assigned.
• Perform other duties as assigned.

Skills

Accounting basics

Microsoft Excel

Attention to detail

Communication skills

Time management

Education

Associate degree in Accounting

Bachelor’s degree in Accounting/Finance (plus)

Tools

QuickBooks

CINC

Strongroom

Job description

Automatic Data Processing, Inc. in Kissimmee, FL seeks a Junior HOA Accounting Specialist to support daily financial operations for homeowner associations and maintain accurate records.

This entry-level role collaborates with senior staff, managers, and homeowners to ensure timely processing and reporting. Responsibilities include posting journals, assisting with AP/AR, reconciling accounts, preparing financial statements, and supporting audits.