Entry-Level Documentation Support Specialist

HealthDrive; San Antonio (TX); Hybrid; USD 34,000 - 38,000; Full time

Benefits offered by this job

PPO Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid Time Off

Hybrid schedule

Profit sharing

Employee referral bonuses

Employee discounts

Verizon Wireless

Dell

Job summary

HealthDrive is seeking a Clinical Documentation Specialist in the San Antonio, TX area. This is a driving role requiring reliable transportation and a valid license. The position offers benefits, a hybrid schedule, and opportunities for growth.

You will manage documentation requests, coordinate outreach with insurers, physicians, patients, and Sales, and ensure timely follow-up and accurate records. Training is provided and the pace is fast and dynamic.

Qualifications

• Associate’s degree and/or equivalent work experience required.
• Valid driver’s license and a good driving record.
• Ability to use office equipment and computer software.
• Excellent communication and organizational skills.

Responsibilities

• Identify and request documents for products and services.
• Follow up on outstanding documentation and deadlines.
• Coordinate outreach to insurers, primary care physicians, patients, and sales.
• Update computer systems for documentation tracking.
• Scan and attach documents to patient records.
• Order DME items from labs and manage paperwork.
• Provide feedback to managers to improve services.
• Other duties as required.

Skills

Interpersonal skills

Written and verbal communication

Problem solving

Organizational skills

Attention to detail

Provider communications

Fast-paced environment

Independent work

Self-motivation

Office software navigation

Education

Associate’s Degree or equivalent

Job description

Overview

The Clinical Documentation Specialist is responsible for the effective procurement and follow-up on documentation required for products and services to be rendered to patients in the San Antonio, Texas area. This is a driving position and requires a good driving record as well as reliable transportation. The hourly pay rate for this position is $17.00 per hour.

• What's in it for you: PPO Medical, Dental, and Vision Insurance
• 401(k) + Company match
• Paid Time Off
• hybrid schedule opportunity
• Verizon Wireless
• Dell
• and other employee discounts
• profit sharing
• employee referral bonuses
• and more.

HealthDrive delivers on-site dentistry, optometry, podiatry, audiology, behavioral health, and primary care services to residents in long-term care, skilled nursing, and assisted living facilities. Each specialty offered by HealthDrive is one that directly impacts the quality of daily life for the deserving residents we serve. HealthDrive connects patients in need of vital healthcare to doctors committed to dignity and excellence

HealthDrive is a place where everyone can grow and training is provided. Join our diverse team today!

Responsibilities

• Identify and request documents as needed for products and services
• Effective follow-up on outstanding documentation. Tasks include:
  • Outreach to insurance payers
  • Outreach to primary care physicians
  • Coordination of outreach to patients or responsible parties
  • Coordination of outreach to Sales
  • Calling responsible parties, facilities for needed assistance
  • Calling, faxing to insurance companies for prior authorization approvals when needed
• Manage documents in queue to ensure:
  • All outstanding items are followed-up on appropriately
  • Deadlines for service are met
  • Pipeline on DME items is efficient
  • Billing criteria are met
• Update computer system as required for documentation tracking, service delivery, etc.
• Send all necessary paper work to providers for ordering of hardware items
• Scan original documents into the computer system and attach to appropriate patient record
• Coordinate and complete documentation mailings as necessary
• Order DME items from lab(s) as appropriate/required; includes requesting documentation
• Update managers/supervisors with feedback from customers to improve services or provide recognition of staff members
• Other duties and tasks may be assigned as appropriate or necessary

Qualifications

Skills & Specifications:

This individual must have excellent interpersonal skills and a strong ability to communicate both verbally and in writing. The Clinical Documentation Specialist must be a creative problem-solver and have the ability to follow up consistently and diligently. Be highly organized and professional. Have an ability to pay close attention to detail. Be comfortable in speaking with providers, vendors, customers, and responsible parties as needed. Must be able to work in a fast-paced environment. Ability to navigate in all HealthDrive operating systems. This individual should be self-motivated and have the ability to work effectively with minimal supervision.

Education & Qualifications:

To qualify for this role, the individual must have a minimum of an Associate’s Degree and/or equivalent work experience. Must have a valid driver’s license and a good driving record; travel potential based on market conditions. Ability to use office equipment such as computer, phone, copier, as well as interactive computer software.

Physical Requirements:

• Ability to sit for long periods of time while driving.
• Ability to use office equipment such as computer, phone, fax, and copier.
• Ability to lift up to 10 lbs occasionally for duties related to office work.

Work Environment:

Nursing Homes and Skilled Nursing Facilities. Desk/Computer/General Office Equipment. The noise level in this work environment is usually light to moderate.