Entry Level Document Control Coordinator

Jacobs Engineering Group Inc.; Cincinnati (OH); Hybrid; USD 41,000 - 78,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Seven observed holidays

Stock purchase program

Caregiver leave

Job summary

Jacobs Engineering Group Inc. is seeking an Entry Level Document Control Coordinator in Cincinnati, OH. You will support Life Sciences projects by coordinating and administering configuration management for specifications and change documents.

You will handle vendor/subcontract documentation, EDMS uploads, reports, and coordination with PM, discipline leads, and construction teams. A strong attention to detail and MS Office/SharePoint skills are essential.

Qualifications

• MS Office, SharePoint and EDMS familiarity with document control workflows.
• Strong communication skills and attention to detail.
• Ability to manage time, set goals and develop effective systems.
• Experience with coordinating documents, revisions, and distribution.
• Role requires no sponsorship now or in the future.

Responsibilities

• Receiving, recording, and distributing vendor and sub-contract documentation.
• Processing, distributing, and maintaining controlled documentation and revisions.
• Uploading documentation to Client's EDMS.
• Preparing vendor document related reports and project support tasks.
• Coordinate with Project Management and Construction Management during execution.
• Enter contacts, POs, and setup criteria in the EDMS.

Skills

MS Office

SharePoint

EDMS systems

Communication

Time management

Tools

ProjectWise

Prolog

ACC Autodesk

Procore

Epic

Eida

InDesign

Job description

Entry Level Document Control Coordinator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are looking for an eager and curious Entry Level Document Control Coordinator to join our Life Sciences team in Cincinnati, OH. As a key member of our Life Sciences program support team, you'll be coordinating and administering configuration management activities related to identification, control, and accounting for specification and change documents directly related to the assigned project.

• Receiving, recording, and distributing vendor and/or sub-contract documentation
• Processing, distributing, and maintaining controlled documentation using proprietary software, process documents for revision and approval, and monitoring the distribution and reconciliation of all supplier documents
• Uploading documentation to Client's EDMS (Electronic Data Management System)
• Preparing and issuing necessary vendor document related reports and other necessary functions in support of the project
• Flexibility in dealing with several projects and must be responsive to the projects that are being served
• Coordinating with Project Management, Discipline Leads, Supply Management and Construction Management during project execution
• Entering contacts, purchase orders, and other set-up criteria in the electronic data management system

Here's what you'll need

• 0-2 years of Document Control experience (previous internships or work experience)
• Experience with MS Office, SharePoint, and other EDMS systems
• Strong communication skills, attention to detail, and understanding of technical terminology
• Ability to manage time effectively, prioritize tasks, set goals, and develop systems for achieving those goals
• This role is not eligible to candidates who require sponsorship now or in the future.

Ideally, here's what you'll also have

• Experience working on various projects to include coordinating and executing project issues
• Familiarity with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.)
• Experience with ProjectWise, Prolog, ACC Autodesk, Procore, Epic, Eida or other Construction Management software
• Experience with InDesign

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $40,800.00 to $78,430.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on August 25, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.