Document Control Professional

Jacobs; Houston (TX); On-site; USD 75,000 - 100,000; Full time

Job summary

Jacobs is seeking a driven Document Control Professional to support our Project Team. You will coordinate and administer document management activities, track the life cycle of documents including design documents, RFIs and submittals, and manage day-to-day records management.

Join us to develop your skills across our global company, with opportunities to share knowledge. This role requires 7+ years in document control, experience with SharePoint and Kahua, and travel up to 25% within the US.

Qualifications

• 7+ years of document control experience across nuclear, engineering, architectural and construction docs.
• Willing to work in the office 2-3 days a week.
• Experience with Electronic Document Management Systems including SharePoint and Kahua.
• Proven experience with Aconex and SharePoint.
• Willing to travel within the US 25% of time.
• Bachelor's degree in related field.
• Strong communication skills and understanding of technical terminology.

Responsibilities

• Set up, manage and maintain the document control systems for all project documents.
• Review documents for accuracy and completeness.
• Ensure contract requirements are met.
• Ensure documents meet production standards.
• Serve as subject matter expert for document control systems.
• Train project participants in system usage.
• Handle general administrative tasks within the document control function.

Skills

Document Control

SharePoint

Kahua

Aconex

Communication skills

Education

Bachelor's Degree in related field

Tools

SharePoint

Aconex

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow. If you're interested in a long and rewarding career working with the #1 ranked most admired engineering/construction company in the world, then Jacobs is where you belong. We are looking for a driven Document Control Professional to support our Project Team. As a member of our team, you'll be coordinating and administering document management activities relative to identification, control, and change documents directly related to the assigned project. You will track the life cycle of documents and records with all revisions, including Design documents, RFIs and submittals. You will also independently manage other day-to-day tasks related to document and records management. This position regularly interacts with internal Jacobs team members, client, and external consultant contacts.

Key Responsibilities

• Overall responsibility for setting up, managing and maintaining the document control systems for all historical, incoming and outgoing documents in support of the project.
• Reviewing documents for accuracy and completeness.
• Ensuring that contract requirements are met.
• Ensuring documents meet standards for production.
• Subject Matter Expert for the document control systems implemented.
• Assuring project participants are trained in practical application of systems.
• General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation.

Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here's what you'll need

• 7+ years of Document Control experience with nuclear, engineering, architectural, and construction documents (i.e., drawings, technical specifications, submittals, RFIs, etc.)
• Must be willing to work in the office 2-3 days a week.
• Experience with Electronic Document Management Systems including SharePoint and Kahua experience are required.
• Proven experience with Aconex and SharePoint.
• Willing to travel within the US 25% of time.

Ideally, you'll also have

• Bachelor's Degree in related field.
• Strong communication skills and understanding of technical terminology.

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future.

Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $74,700.00 to $100,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on November 22, 2023. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.