Enterprise Expense Administrator

HOLT Group; San Antonio (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

The HOLT Group in San Antonio is seeking a Finance Assistant to manage corporate card programs, travel bookings, and expense reporting support. You will audit expense reports, assist employees, and help maintain uniform service payments while ensuring timely processing and adherence to policies.

Excellent communication, basic ledger knowledge, and proficiency with Excel/Outlook are required. A high school diploma and 1–3 years in accounting or customer service are preferred.

Qualifications

• High School diploma or equivalent is required.
• At least one year of accounting or customer service experience required, up to three years preferred.
• Knowledge of basic general ledger structure.
• Proficiency with Excel, Outlook and Certify or similar expense reporting software.
• Excellent oral and written communication and customer service skills.

Responsibilities

• Audit expense reports for coding, receipts and sales tax.
• Support travel bookings and arrangements for new employees.
• Process weekly uniform invoices and prepare ACH payment file.
• Assist employees with expense reporting software and training.
• Maintain confidentiality and adhere to policies.

Skills

General ledger knowledge

Excel/Outlook communication

Customer service

Written and oral communication

Confidential information handling

Organizational skills

Education

High School diploma or equivalent

Tools

Certify or similar expense reporting software

Excel

Outlook

Job description

Department: Finance and Bus Resources (FIN)

Employment Type: Full Time

Location: San Antonio

Description

This position is responsible for supporting the corporate card and travel programs to include issuance of new corporate cards, maintenance of existing cards and obtaining all necessary approvals and supporting documentation. Additionally, this position is responsible for auditing expense reports and providing support to employees with their expense reports, travel needs and uniform services.

The incumbent in this position is expected to model the following practices daily:

• Demonstrate alignment with the company's mission and core business values;
• Collaborate with key internal/external resources;
• Participate in ongoing self-development.

Essential Functions

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Provides support to employees on expense reporting software in a professionally and timely manner which may include training or providing how-to guidance
• Audits expense reports for coding, receipts and sales tax while meeting established deadlines to ensure customer satisfaction and achievement of applicable departmental objectives and goals
• Supports travel program to employees booking travel on the company platform, make travel arrangements for new employees
• Validates and configures weekly consolidated uniform invoice, review coding and prepare file for ACH payment
• Provides support to employees in uniform experiencing service issues with the uniform company
• Requires regular and punctual employee attendance
• Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties assigned

Knowledge, Skills, And Abilities

• Knowledge of basic general ledger structure
• Knowledge of Microsoft Office products: Excel, Outlook, and Certify or similar expense reporting software
• Excellent oral and written communication skill to provide how-to instruction
• Exceptional customer service and relationship building skills with ability to work with all levels of personnel within the organization
• Ability to process and maintain confidential information
• Sound decision-making skills
• Exceptional organizational, time management, and multi-tasking skills
• Ability to manage day-to-day operations in a fast-paced environment

Requirements

Education and Experience:

• High School diploma or equivalent is required
• At least one year of accounting or customer service experience required, up to three years preferred

Supervisory Responsibilities

• None

Travel

• None

Physical Requirements

• This role routinely uses standard office equipment such as computers, phones, and photocopiers.
• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery.
• This role frequently communicates with others, must be able to exchange accurate information in these situations.

Work Environment

• This job is performed indoors in a professional office environment.
• Frequently works at fast pace with unscheduled interruptions.

Disclaimer

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.