Enterprise Executive Assistant

Compass Group USA; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Personal Leave

Job summary

Chartwells Higher Education is seeking an Executive Administrative Assistant to provide high-level confidential support, manage schedules, prepare documents, travel arrangements, and coordinate meetings for senior leaders.

Five+ years of executive support, expert MS Office skills, outstanding communication, and strong organizational abilities are required; this role offers comprehensive benefits and the chance to contribute to a dynamic on-campus dining initiative.

Qualifications

• Five+ years of executive administrative support to a senior level executive.
• Highly proficient with MS Office (Word, Excel, PowerPoint, Outlook); Access skills a plus.
• Outstanding communication skills (written, verbal, listening, and presenting).
• Exceptional organizational skills; coordinating projects, setting priorities, meeting deadlines.

Responsibilities

• Manages and maintains executive's schedules.
• Prepares invoices, reports, memos, letters, financial statements using word processing and spreadsheets.
• Conserves executive’s time by analyzing incoming memos and reports.
• Opens, sorts and distributes incoming correspondence (emails, faxes, phone calls).
• Files and retrieves corporate documents, records, and reports.
• Prepares responses to routine inquiries.
• Performs general office duties including ordering supplies and basic bookkeeping.
• Prepares agendas and arrangements for meetings.
• Manages all travel arrangements for executive.

Skills

Executive support

MS Office

Communication

Organizational skills

Calendar management

Travel scheduling

Tools

MS Office Suite

Access

Job description

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Pay Grade:13

At over 300 college & universities around the country,Chartwells Higher Education is re-inventing the on-campus dining experience. We are challenging the norm and setting new standards by investing in high-tech, food-infused social spaces that bring people together to promote meaningful relationships and interactions. We are food-forward difference makers, bound together by a desire to feed hungry minds and prepare students for success.

We are seeking hungry, humble and smart associates who are looking to join and grow with a diverse organization. We invite you to start your career journey with us and look forward to hearing from you.

Job Summary

Job Summary:

Working as an Executive Administrative Assistant,you will be responsible for providing high-level, confidential administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.Key Responsibilities:

• Manages and maintains executive's schedules
• Prepares invoices, reports, memos, letters, financial statements and other documents, using word processor, spreadsheets, database, and/or presentation software
• Conserves executive’s time by reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution
• Opens, sorts and distributes incoming correspondence, including faxes, phone calls and emails
• Files and retrieves corporate documents, records, and reports
• Prepares responses to correspondence containing routine inquiries
• Performs general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping work
• Prepares agendas and make arrangements for meetings
• Manages all travel arrangements for executive

Preferred Qualifications:

• Five plus years executive administrative support to a senior level executive
• Highly proficient with MS office (Word, Excel, PowerPoint, Outlook); Access skills a plus
• Outstanding communication skills (written, verbal, listening, and presenting)
• Exceptional organizational skills; extensive experience coordinating projects, setting priorities, meeting deadlines, and following up on assignments with minimum direction
• Excellent calendar (Outlook) management skills, including the coordination of complex executive meetings and scheduling travel arrangements for management

Chartwells Higher Education is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.

Associates at Chartwells Higher Edare offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.