Enterprise Applications Project Manager

Keka Inc.; Illinois; On-site; USD 110,000 - 150,000; Full time

Job summary

OculusIT is seeking an Enterprise Applications Project Manager to lead project management strategy for enterprise systems and enhance university ERP/SIS/CRM applications as part of a digital transformation effort.

The role focuses on building repeatable project management practices, mentoring staff, and partnering with departments and vendors to deliver high-impact solutions aligned with the university's mission.

Qualifications

• Bachelor degree in MIS or Engineering required.
• PM certification (PMP/CAPM) preferred.
• Minimum 3 years of structured project management experience.
• Minimum 6 years in systems analysis and/or programming; academic experience desirable.
• Experience with ERP applications (Ellucian Colleague) preferred.

Responsibilities

• Lead the advancement of a structured project management approach for enterprise systems and technology initiatives.
• Establish a culture of project management, change management, and continuous improvement; mentor others.
• Drive strategic initiatives with stakeholders to resolve roadblocks in enterprise systems; work with vendors/consultants.
• Support and administer interfaces, integrations, processes, reports, and dashboards for better user experience and data-driven decisions.

Skills

Project management

Change management

Communication

Problem solving

Team collaboration

Analytical thinking

Education

BS in MIS/Engineering

PMP/CAPM preferred

Tools

Microsoft SQL

UniData

Ellucian Colleague

Job description

At OculusIT, we help colleges and universities use technology to operate with confidence, serve their communities, and build a better future. Our work supports the systems higher education depends on every day — from cybersecurity, cloud, and infrastructure to ERP, data, and managed services.

We’re looking for people who want their work to matter, who take ownership, solve problems with clarity, and bring a team-first mindset to complex technology environments. If you’re energized by meaningful work, continuous learning, and serving institutions with purpose, you’ll find a strong fit here.

As a global organization, our values guide how we work:

• Trust is Built Through Action — We communicate openly, follow through, and earn trust through reliability.
• We Own What We Do — We take responsibility for outcomes and stay with problems until they’re solved.
• Distill Clarity from Complexity — We make complicated challenges easier to understand, decide, and act on.
• The Power of We — We collaborate across teams, roles, and perspectives to create better solutions.
• Stay Ahead Always — We stay curious, keep learning, and apply new ideas to improve how we serve.
• Work With Empathy — We listen, respect context, and remember there are people behind every system and decision.

If this sounds like the way you want to work, we’d be excited to meet you.

Job Summary:

The Enterprise Applications Project Manager has primary responsibilities in two key areas: the management of technology projects and the support and enhancement of various enterprise applications. In the area of project management, this position is responsible for the design and development of the project management and change leadership strategy, process, and culture, initially for the Enterprise Applications Team and eventually for all of ITS. With respect to enterprise applications, this position manages the full systems life cycle for University ERP, SIS, CRM, and many other mission-critical applications. The incumbent will play a key role in developing and executing the university’s digital transformation strategy. Must be able to support and promote the University’s Mission.

ESSENTIAL FUNCTIONS:

• Lead the advancement of a project management structured approach for enterprise systems and technology initiatives within ITS and when called upon outside ITS by developing a right sized, repeatable, and sustainable strategy. This includes developing and deploying project management tools, techniques, templates, and documentation standards to maintain organization, effectiveness and efficiency managing projects.
• Works to establish a culture of project management, change management, and continuous improvement. Lead, mentor, share resources, and provide training opportunities for others. Demonstrate the value of a structure approach and lessons learned to drive continuous improvement.
• Help drive strategic initiatives by working with the Enterprise Applications Team, departments, and stakeholders on solutions and eliminating roadblocks in enterprise systems. This includes leading complex and high-risk evaluation, implementation, and migration projects working closely with third-party vendors, providers, and consultants.
• Manages and supports the technical environment of various enterprise systems to ensure systems are up to date, performing efficiently, secure, and utilized effectively.Configures and administers interfaces, integrations, processes, reports, and dashboards to provide an improved user experience and empower data driven decision making.
• Supports data governance initiatives working with departments, data stewards and business analysts. Communicates potential concerns, researches, and provides recommendations and solutions. Strives to ensure that new software being evaluated or implemented meets data governance standards.
• Participates in ITS department leadership and decision-making. Performs other duties as assigned within the scope and responsibility and requirements of the position.

SUPERVISORY RESPONSIBILITIES:

The Enterprise Application Manager may supervise Systems Analysts and other staff assigned to his/her unit and will be responsible for their performance evaluations. This position will also provide oversight, guidance, and direction to all sub-contractors or vendors working on Enterprise Applications to ensure university objectives are being met.

CONTACT WITH OTHERS:

Internal: Extensive; will have frequent interactions with University faculty, administrators, and staff; occasional interaction with students

QUALIFICATIONS:

Education:

Bachelor of Science (B.S.) degree with major course work in MIS, Engineering, or a related field is required. Project Management Professional (PMP) certification or Certified Associate in Project Management (CAPM) certification(s) preferred.

Experience:

A minimum of 3 years or equivalent work managing projects using a structured approach is required. Additionally, a minimum of 6 years of systems analysis and/or programming experience is required. Experience in an academic environment is highly desirable.

General Skills:

• Excellent verbal, written, and interpersonal communication skills. Ability to communicate clearly with individual computer users on all levels; in small groups, one on one, and in writing.
• Strong project management mentality, ability to successfully manage multiple tasks at any given point, able to complete assigned tasks with speed and accuracy according to predetermined timelines
• Exhibits a proactive approach to resource management.
• Proven experience as a problem solver, innovator and demonstrates critical thinking.
• Ability to recommend solutions and influence areas not under direct supervision.
• Easily adaptable and able to learn new skills.
• Strong attention to detail with skill in organizing materials and documenting procedures.

Technical Skills:

• Knowledge of and ability to apply Project Management and Change Management best practices required
• Experience with Project Management Software required
• Software implementation-migration experience required
• Experience with (at least 2) programming/procedural/script languages (use with Eclipse IDE desirable)
• Experience with relational database management systems (Microsoft SQL required, UniData desirable)
• Experience supporting ERP Applications is required (Ellucian Colleague highly desired)

University Mission:

Must be able to support and promote the University’s Mission.