ENT Surgery Scheduler: Orchestrate Patient Surgeries

Covenant-Management-Systems,-L.p.; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Austin Regional Clinic is seeking a Surgery Scheduler to coordinate patient surgeries at local surgery centers and hospitals. The role includes obtaining insurance authorizations, reviewing patient history, and updating the physician schedule in EPIC and Outlook.

You will communicate pre-op instructions, manage orders, and collaborate with the clinical team to ensure accurate, efficient surgical workflows. The position supports a Monday–Friday 8am–5pm schedule and emphasizes HIPAA compliance and

Qualifications

• Required: High school diploma or GED. Experience working in a medical office setting.
• Preferred: Three (3) or more years of experience working in a surgical setting, to include surgery scheduling.
• Knowledge of ICD and CPT coding methodology.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Excellent computer and keyboarding skills, including familiarity with Windows.

Responsibilities

• Coordinate with physician and clinical team to schedule patient surgeries at local surgery centers and hospitals, pre op, and post op appointments.
• Coordinate necessary surgical devices/implants with vendor representatives.
• Coordinate surgical assistant coverage when applicable.
• Meets and/or communicates with patient prior to surgery to go over pre surgical instructions, consents, surgical estimates, insurance authorization information, and answer any questions.
• Update EPIC and Outlook calendars with any changes or additions to the physician’s schedule.
• Code surgery orders prior to sending them to the facility.

Skills

ICD/CPT coding

Computer skills

Verbal communication

Written communication

Prioritization

Education

High school diploma or GED

Job description

Austin Regional Clinic is seeking a Surgery Scheduler to coordinate patient surgeries at local surgery centers and hospitals. The role includes obtaining insurance authorizations, reviewing patient history, and updating the physician schedule in EPIC and Outlook.

You will communicate pre-op instructions, manage orders, and collaborate with the clinical team to ensure accurate, efficient surgical workflows. The position supports a Monday–Friday 8am–5pm schedule and emphasizes HIPAA compliance and