Enrollment Support Specialist

University of Miami; Coral Gables, Northern (FL, KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

The University of Miami is seeking an Enrollment Support Specialist 1 to work remotely in Coral Gables, FL. This role focuses on high-quality student and family service, document validation, and records maintenance across Slate, CaneLink, PowerFAIDS, and OnBase.

You will handle inquiries, ensure secure records, and support enrollment workflow while collaborating with multiple departments to deliver smooth admissions processing. Minimum high school diploma; strong attention to detail is essential.

Qualifications

• High School Diploma required; post-secondary education preferred.
• Experience handling records or customer service in education or corporate settings is a plus.
• Strong attention to detail with ability to manage multiple tasks.

Responsibilities

• Serve as primary contact by phone and email for admission and financial aid inquiries.
• Review, sort, and file documents for undergraduate records and ensure accuracy.
• Maintain data integrity in the student information system and support document collection for processing.

Skills

Customer service

Teamwork

Attention to detail

Communication

Records management

Education

High School Diploma

Tools

Slate

PeopleSoft/CaneLink

PowerFAIDS

OnBase

Job description

## Enrollment Support SpecialistApply: Remote: Coral Gables, FL: Full time: Posted 3 Days Ago: R100101393**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.The University of Miami, Division of Enrollment Management, has an exciting opportunity for a full time Enrollment Support Specialist 1 to work **remote**.**Pay: 17.15 USD Hourly**Under the supervision of the Sr. Associate Director and Manager of Enrollment Operations, the Enrollment Support Specialist is responsible for delivering a high-quality customer service experience to potential applicants, current applicants, and newly admitted students and their families. In addition, this person will be responsible for reviewing, sorting, classifying, maintaining, and archiving documents, data, test scores, and other sensitive information related to a student’s official enrollment records using the University’s student information systems, including Slate, PeopleSoft/CaneLink, PowerFAIDS, College Board, and OnBase.Department specific functions:* Serves as the primary contact via phone and email for admission and financial aid inquiries related to applications and records from prospective students and their families, ensuring accurate, timely and coordinated support across University departments, with at least 50% of assigned responsibilities focused on high volume communication.* Manages incoming documents for all undergraduate students checking for accuracy and ensuring documents are appropriately assigned to the student record. Ensure checklist items are updated accordingly.* Ensures that student records are kept secure and confidential and are accurately recorded in the University’s student information system(s).* Understands and communicates important concepts related to records management and utilizes a practical approach for ensuring that student records are accurately maintained.* Regularly reviews and manages mismatched records in Slate, manages test scores, and processes change requests from EM functional personnel.* Supports workflow management across enrollment processes, which may include assisting with final high school transcript review, coordinating document collection for application reading, and facilitating materials needed for I-20 processing.* Performs ongoing record maintenance within Slate, which may include consolidating duplicate applicant and inquiry records and processing inbound files from external agencies (e.g., SAT, ACT, Scribbles).* Maintains data integrity within CaneLink by supporting daily data processing activities, which may include staging table review, troubleshooting data load errors, executing search/match procedures to prevent duplicate record creation, and reviewing and resolving test score discrepancies in coordination with Slate.* Other duties as assigned.**This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.** **Core Qualifications:*** High School Diploma required. Post-secondary education preferred.* No previous experience required. Experience managing records or in customer service, preferably in a higher education or corporate setting preferred.* Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.* Teamwork: Ability to work collaboratively with others and contribute to a team environment.* Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.* Knowledge of records management concepts is important for this position.* Strong attention to detail and ability to manage multiple projects and tasks simultaneously is required.* Excellent oral and written communication skills and ability to provide excellent customer service to students, parents, and administrators.***Any relevant education, certifications and/or work experience may be considered.***The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.**Job Status:**Full time**Employee Type:**Staff