Enrollment Services Generalist, Meadowlands

Bergen Community College; Lyndhurst (NJ); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health plan

Tuition reimbursement

Paid time off

Job summary

Bergen Community College in Lyndhurst, NJ is seeking an Enrollment Services Generalist to support students across admissions, registration, financial aid, and advising. The role interfaces with multiple departments to ensure accurate information and timely processing.

The position handles front-facing inquiries, uses the Q-Flow system for routing, and maintains student records while assisting with enrollment and testing processes.

Qualifications

• Experience in an educational environment or in customer services is preferred.
• Flexible schedule; some evenings, weekends and extended hours may be required.
• Strong communication, interpersonal and organizational skills.

Responsibilities

• Serves as the primary point of contact for students, parents, and visitors.
• Responds to inquiries via in-person, phone, email, and text/chat with accurate information.
• Vets student needs and queues them in the Q-Flow System.
• Maintains records of students served and services through the Q-Flow Student System.
• Assists students in enrollment, testing, advising and financial aid processes.
• Processes enrollment forms and maintains accurate student records.

Skills

Customer service

Communication

Microsoft Office

Ellucian Colleague

Data entry

Tools

Ellucian Colleague

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Lyndhurst, NJ, US

12 days ago Requisition ID: 1708

Salary Range: $45,000.00 To $49,500.00 Annually

Under the supervision of the Campus Executive or designee, the Enrollment Services Generalist is cross-trained in basic tier one service-related concerns related to BCC Enrollment Services. The Enrollment Services Generalist provides support and is knowledgeable of basic functions related to enrollment, registration, student records, student financial aid, scholarship programs, placement testing, advising, college life, career services, on-line resources, and academic support services.

POSITION SUMMARY

Responsibilities include but are not limited to:

• Student Engagement and Support:
• Serves as the primary point of contact for students, parents, and visitors who come to Enrollment Services.
• Responds to inquiries via in-person, phone, email, and text/chat, offering comprehensive and accurate information regarding admission procedures, registration, and financial aid. Maintains records of all interactions through appropriate software.
• Engages in initial front facing interactions with students and parents. Provides the highest level of customer service in assisting students with the desired service.
• Has a working knowledge of other College departments and their functions to ensure students are aware of academic support services, counseling, and extracurricular activities.
• Vets the student’s needs and queues them accordingly in the Q-Flow System.
• Maintains records of students served and services through the Q-Flow Student System.
• Admissions and Testing:
• Assists students in the enrollment process by providing basic application assistance and information regarding placement testing, waivers, multiple measures, etc.
• Provides support for the administration and proctoring of tests within the One-Stop.
• Provides basic information on BCC policies related to transfer, readmission, stop-outs, visiting, non-degree, and high school students.
• Advising, Career, Transfer, and Guidance:
• Conducts academic advising, career, and transfer screenings, ensuring students are appropriately queued to advisors/counselors.
• Assists students in selecting course sections and understanding basic advising and general education requirements.
• Registration, Documentation, and Record Management:
• Provides basic registration assistance to students.
• Maintains accurate and organized student records and performs scanning and verification of documents as needed.
• Reviews and processes enrollment-related paperwork, ensuring its accuracy and timeliness.
• Processes Laserfiche forms including but not limited to: Remote Registration Forms, Withdrawal Forms, Change of Student Data Forms, Enrollment Verification Forms
• Financial Aid and Scholarship Support:
• Understands the financial aid application process. Has the ability to explain eligibility criteria, can provide basic award information, and collect appropriate documentation.
• Provides basic information about scholarship opportunities.
• Payment and Billing:
• Offers support for students regarding tuition, fees, payment options, and payment deadlines and refers to the Bursar as necessary.
• Assists students in setting up payment plans and utilizing self-service payment methods.
• Technology and Systems:
• Proficiently uses enrollment-related software and databases to access and update student information (Ellucian Colleague, self-service, etc.).
• Participates in internal College training and professional development opportunities to stay updated on enrollment services policies, procedures, and regulations.
• Collaborates with supervisors to proactively identify areas for process improvement and suggest enhancements to streamline the enrollment process and enhance the student experience.
• Stays up to date on college policies and procedures and remains current in knowledge of deadlines and general college policies/protocol that relate to financial aid, tuition payment, testing, class registration, add/drop and withdrawal from classes.
• Performs other related duties and attends functions as assigned.

SPECIAL SKILLS AND QUALIFICATIONS

Experience: Experience in an educational environment, or in the private business sector with specific experience in customer services (preferably student services) is preferred.

Other: Flexible schedule to meet department needs. Some evening, weekends and extended hours may be required.

Knowledge, Skills, and Abilities: Demonstrates understanding of the community college mission and practices a policy of inclusion. Has the ability to communicate effectively with a diverse population. Exhibits proficiency in all aspects of Microsoft Office suite, Ellucian’s Colleague, and other software that serves students and stakeholders.Enjoys assisting students and providing awareness to the community all while striving to provide excellent customer service. Displays strong interpersonal and communication skills, with a high level of empathy and active listening. Displays knowledge of enrollment services processes and regulations and exhibits proficiency in using enrollment-related software and databases. Exhibits the ability to handle multiple tasks, work well under pressure, and meet deadlines and has the willingness to adapt to changing technology and procedural requirements.

Exhibits strong skills in:

• Problem Solving
• Organization with Attention to Detail
• Technology
• Interpersonal Interactions
• Customer Service
• Oral and Written Communication
• Collaboration and Teamwork
• Learning New Processes and Technologies Quickly
• Ability to Plan, Organize and Report on Outcomes

SALARY AND BENEFITS

• Annual Salary is $45,000-$49,500
• NJ Educator's Health Plan with Free Dental and Vision.
• Tuition Reimbursement
• 13 vacation days, 15 sick days, 4 personal days, 2 floating holidays, 3 Partial Sick Days, all designated holidays and 5 non-designated holidays a year.

Bergen Community College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.