Enrollment & Intake Coordinator

Frfsa; Fall River (MA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

Family Service Association in Fall River, MA is seeking an Intake Coordinator to join the Kids Academy and After School Daycare programs. This full-time role (35 hours/week) is Monday-Friday, 9:30 a.m. – 5:30 p.m., with occasional evenings or weekend events.

You will manage enrollment, voucher processes, eligibility, fees, and data entry, while delivering excellent customer service to families. Starting pay is $20.00–$22.00 per hour, plus a $1,000 sign-on bonus based on experience and

Qualifications

• High school diploma or equivalent required.
• Previous EEC voucher experience preferred.
• Bilingual candidates strongly encouraged to apply.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Responsibilities

• Responsible for voucher management/subsidized care/fee-for-service related matters including intakes, retention, reassessments, updating waiting lists, data input, maintaining information in the CCFA database, and completing necessary reports.
• Determine eligibility, fees, and slot type based on eligibility criteria.
• Determine availability of care based on licensed capacity, attendance, and transportation needs.
• Provide tours for potential children and families interested in the program.
• Schedule start dates with classroom Teachers, Administrative Assistant, and Program Director for census management.
• Maintain child files according to agency and EEC standard and regulation.
• Maintain child health information pertaining to allergies and communicate with the Health Care Consultant.
• Track reassessment dates and complete required documentation or initiate termination process in keeping with established EEC standards.
• Oversee ProCare Program, including posting fee receipts, collecting parent fees, and updating the parent fee ledger as needed.
• Ensure attendance grids and parent fees are accurate, collected, and transferred to accounting in a timely manner.
• Provide coverage in classrooms and front desk as needed.
• Participate in Agency functions and committees as well as program marketing and client recruitment as needed.
• Attend required meetings and professional development trainings as necessary to this position.
• Maintain regular communication with parents, staff, and agency.

Skills

Bilingual

Customer service

Organizational skills

Communication skills

Education

High school diploma or equivalent

Job description

Family Service Association in Fall River, MA is seeking an Intake Coordinator to join the Kids Academy and After School Daycare programs. This full-time role (35 hours/week) is Monday-Friday, 9:30 a.m. – 5:30 p.m., with occasional evenings or weekend events.

You will manage enrollment, voucher processes, eligibility, fees, and data entry, while delivering excellent customer service to families. Starting pay is $20.00–$22.00 per hour, plus a $1,000 sign-on bonus based on experience and