Enrollment Coordinator and FACTS Manager - Northside Catholic Academy - Vic. II

Northside Catholic Academy; Chicago (IL); On-site; USD 30,000 - 34,000; Full time

Job summary

Northside Catholic Academy is seeking an Enrollment Coordinator and FACTS Manager to lead enrollment outreach, onboarding, and retention efforts. The role collaborates with the Principal and school leadership to build relationships with prospective families and manage FACTS SIS and Tuition Management systems.

The position drives enrollment events, onboarding communications, and parent activation through the NCA Parent Ambassador Program, while supporting front office operations.

Qualifications

• Excellent organizational skills with strong attention to detail.
• Self-directed, proactive, and self-motivated.
• Strong relationship management and interpersonal skills.
• Clear and effective verbal and written communication skills.
• Ability to collaborate with volunteers, leadership, and colleagues.
• Ability to manage new initiatives and contribute ideas to school leadership.
• Experience in a school setting preferred.
• Practicing Catholic preferred.

Responsibilities

• Collaborate with marketing and leadership to develop enrollment plans.
• Manage full enrollment process from inquiry to first day for new families.
• Organize admission events and orientation activities.
• Schedule tours and lead nurture through outreach and timely communication.
• Oversee enrollment paperwork and FACTS SIS processes.
• Support student retention and parent activation initiatives.
• Troubleshoot FACTS SIS and Tuition Management issues; assist front office.

Skills

Organizational skills

Self-motivated

Relationship management

Communication skills

Collaboration with volunteers

Initiative management

School experience

Catholic familiarity

Job description

Enrollment Coordinator and FACTS Manager - Northside Catholic Academy - Vic. II

The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150+ elementary and high schools in Cook and Lake Counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years.

Northside Catholic Academy is seeking a dynamic professional to collaborate with and be accountable to the Principal. This role will lead an organized and impactful recruitment and review process—from initial outreach through registration and onboarding of accepted students—while also supporting student retention. Candidate will also manage our FACTS SIS and Tuition Management systems.

Primary responsibilities:

PROSPECTS/ENROLLMENT

• Collaborate with the marketing team and school leadership to develop and execute the Enrollment Marketing plan.
• Manage the full enrollment process for new NCA families—from inquiry to first day, building relationships with prospective and newly enrollment families
• Organize and plan admission events (Open House, Coffee with the ‘Cats, etc.)
• Organize and plan orientation and welcome events
• Schedule 1:1 tours for prospective families
• Lead prospect-nurturing through personal outreach and timely communication
• Oversee enrollment paperwork and FACTS SIS process
• Manage new student and family onboarding, including welcome communications

STUDENT RETENTION

• Assist in planning and executing student retention efforts. Lead in planning Discover Catholic Schools Week (November 15–21, 2026) and Catholic Schools Week (January 31–February 6, 2027) activities

PARENT ACTIVATION

• Lead and support NCA Parent Ambassador Program to strengthen community and support new family integration
• Encourage and grow referral participation through awareness and outreach
• Drive and manage online reviews and help organize family testimonials

Additional Responsibilities:

• Troubleshoot issues with FACTS SIS and Tuition Management systems, assisting families and staff when needed
• Assist with Front Office coverage

Qualifications:

Excellent organizational skills with strong attention to detail

• Self-directed, proactive, and self-motivated
• Strong relationship management and interpersonal skills
• Clear and effective verbal and written communication skills
• Ability to collaborate with volunteers, leadership, and colleagues
• Ability to manage new initiatives and contribute ideas to school leadership
• Experience in a school setting preferred
• Practicing Catholic preferred

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here .

This position has an hourly range of $22.00 - $25.00. An employee’s pay within the hourly range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.