Enrollment Coordinator

Amity Foundation; Tucson (AZ); On-site; USD 25,000 - 26,000; Full time

Job summary

Amity Foundation is seeking an Enrollment Coordinator to coordinate paperwork, verifications, insurances, and other admissions preparations. You will support the enrollment team to streamline communication and ensure an efficient student admission process.

Duties include data entry, inquiry calls, and scheduling evaluations and admissions. The role requires organization, attention to detail, and the ability to handle multiple tasks with discretion.

Qualifications

• High School Diploma or GED; two years of relevant experience.
• Valid AZ Driver license.
• Excellent organizational and communication skills.
• Ability to prioritize tasks and maintain confidentiality.

Responsibilities

• Coordinate paperwork, verifications, and admissions scheduling.
• Handle inquiry calls, insurance verification, and payment collections at admission.
• Maintain calendars for incoming students and manage data entry.
• Support treatment planning and assessment of level of care.
• Travel locally and domestically as needed.

Skills

Organizational skills

Written & verbal communication

Interpersonal skills

Analytical thinking

Task prioritization & delegation

Professionalism & confidentiality

Knowledge of employment laws

Microsoft Office Suite

Learn new systems quickly

Education

High School Diploma or GED

Two years relevant experience

Tools

Microsoft Office Suite

Other enrollment systems

Job description

Job Summary

The Enrollment Coordinator works to coordinate paperwork, verification's, including insurances and other payor sources, and in making other general preparations for new admissions. The Enrollment Coordinator works with the enrollment team to assist in any way possible to enhance communication and ensure that the student admission process is efficient and effective. Registration functions require data entry. This position is also responsible for inquiry calls, insurance verification, payment collections at the time of admission and scheduling of evaluations and admissions.

Supervisory Responsibilities

None

$18 - $19 an hour

Essential Duties

• Conducts initial screenings to gauge appropriateness of admissions to Amity Foundation, Circle Tree Ranch.
• Inquiry calls, insurance verification, payment collections at the time of admission and scheduling of evaluations and admissions.
• Accesses referral base for other providers and uses that as a resource, when referring appropriate prospective clients.
• Maintains accurate monthly calendars of all incoming students both public and private pay.
• Follows current policy and procedures for the logging of all medications, moneys and personal items upon student arrival.
• Helps maintain a high physical standard of cleanliness and class of the enrollment department and building and housing.
• Assists in treatment planning and assessing appropriateness for level of care.
• Attends committees or other meetings, as needed.
• Attends and participates in community building activities, as appropriate to position.
• Travels locally and domestically as needed.
• Additional duties as assigned.

Education and Experience

• Required:High School Diploma or GED, and two years of relevant experience

Certifications or Licenses

• Required: A Valid AZ Driver license
• Preferred:None

Skills/Abilities

• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn other relevant systems and software.

ADA Information:

Physical Requirements:

• Employee must frequently lift and/or move up to 50 pounds.
• Frequently required to sit and/or stand for extended periods of time.
• Frequently required to perform physical work for extended periods of time.
• Frequently required to reach, walk, climb, pull, push, grasp, stretch, stoop, and use/lift office equipment.
• Frequently required talk, hear, see and use repetitive motions.
• Frequently uses audio listening/ amplifying equipment such as headphones, microphones, speakers, etc.
• Frequently able to communicate verbally and in written form.
• Frequently able to use all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks.

Mental Demands:

• Ability to change direction as priorities shift.
• Ability to thrive in an environment that requires one to adapt to changing circumstances.
• Ability to professionally work under pressure with difficult or challenging personalities.
• Ability to handle mental and emotional stress related to the position.