Enrollment Coordinator

Responsive Education Solutions; Lewisville (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Responsive Education Solutions seeks an Enrollment Coordinator to streamline the student enrollment pipeline across campuses and Enrollment Services. You will enable schools with tools and knowledge to handle applications and registrations, coordinating with the Customer Care Team.

The role emphasizes systems thinking, stakeholder management, and a collaborative admissions process, ensuring timely deadlines and accurate enrollment data across the district.

Qualifications

• Proactively manage critical deadlines and keep teams aligned.
• Detail-oriented, process-driven and highly organized.
• Excellent coaching and communication across multiple levels.
• Identify metrics and trends to flag schools needing attention.
• Communicate effectively with campus staff and leadership.
• Familiar with enrollment records systems, dashboards and data interdependencies.

Responsibilities

• Track weekly enrollment metrics and conversion rates to guide outreach and coordination.
• Engage with school leaders and registrar staff to identify areas for support.
• Serve as SME for SOPs related to the enrollment workflow.
• Assist with navigation of the enrollment system and eligibility criteria.
• Support seasonal campaigns for new activations and transfers.
• Act as liaison to discuss system/SOP updates and coaching opportunities for families and admins.
• Join meetings with enrollment vendors and data services to improve tracked metrics.
• Perform all other duties as assigned.

Skills

Deadline management

Detail-oriented

Stakeholder management

Communication skills

Metrics & data analysis

Enrollment systems proficiency

Education

High School Diploma

Bachelor's degree

Job description

The K-12 Enrollment Coordinator oversees the student enrollment pipeline, serving as a vital operational bridge between individual campus teams, Enrollment Services’ Customer Care Team, and Enrollment Services’ leadership. This role does not involve direct family admissions handling; instead, the Enrollment Coordinator drives growth & efficiency by equipping schools with the tools and knowledge to manage the admission pipeline, inclusive of efforts that may involve the Enrollment Services’ Customer Care Team to assist families with submitting their application and/or registration forms. The ideal candidate blends systems-level thinking with exceptional stakeholder management to ensure an efficient, highly collaborative admissions process.

Qualifications

Education / Certifications:

• High School Diploma (required); Bachelor's degree from four-year College or University (preferred)
• 2+ years of expereince in school admissions, district-level administration, or operations, with a strong track record of cross-functional team coordination.

Required Knowledge, Skills, And Abilities (KSAs)

• Ability to proactively manage critical deadlines.
• Detail-oriented, process-oriented, organized, and resourceful.
• Exceptional coaching and communication skills.
• Ability to identify metrics and trends for identification of schools that need to be addressed as soon as possible.
• Ability to communicate effectively with all levels of personnel.
• Versed in systems that track enrollment records, student information records, as well as reporting dashboards and their inter-dependencies.

Duties And Responsibilities

• Track weekly enrollment metrics and application conversion rates to determine needed outreach / coordination.
• Engage directly with school leaders and admissions’ registrars / secretaries to identify areas of needed support or improvement for the procession of our admissions’ requests.
• Act as a subject matter expert related to the Department-determined SOPs related to handling of our enrollment workflow.
• Support school leaders and admissions’ registrars / secretaries with questions they have in the enrollment system navigation, and/or admission eligibility criteria.
• Assist in managing seasonal campaigns for new school activations, transfers during the open transfer window, and/or other enrollment-related initiatives supported by the organization.
• Act as a liaison for school admins and Enrollment Services Department leaders to discuss ideas / opportunities for coaching, system or SOP updates, or other support that could be provided to families and administrators as it relates to the admissions process.
• Participate in meetings with Enrollment Systems’ vendors and actively participate in conversations pertaining to facilitation of seamless student onboarding.
• Participate in meetings with Enrollment & Data Services team members to discuss improvements needed in our tracked metrics.
• All other duties as assigned.

Equipment Used

All equipment required to perform duties and tasks previoulsy described.

Physical / Environmental Factors

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position requires the ability to routinely handle objects weighing up to 30 pounds in order to facilitate transportation and set up. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.