Enhanced Scheduler Surgical Services

Intermountain Healthcare Inc.; United States; On-site; USD 28,000 - 43,000; Part time

Benefits offered by this job

Benefits eligible

Job summary

Intermountain Health American Fork Hospital in Utah is seeking a Surgery Scheduler to manage the complex logistics of booking surgeries, acting as the central coordinator between providers, patient offices, and hospital departments to ensure ORs, equipment, and staff are ready.

The role handles everything from initial requests to post-operative details, communicates arrival and procedure times, and serves as the primary contact for referring offices, with a focus on exceptional customer service

Qualifications

• Basic computer literacy and ability to use standard systems accurately.
• Strong customer service skills with professionalism, empathy, and clear communication.
• Ability to collaborate with cross-functional teams to support operations.
• Strong organizational and communication skills with attention to detail and multitasking in fast-paced settings.

Responsibilities

• Maintain the surgery schedule and coordinate with providers and offices.
• Arrange equipment, implants, and room availability prior to procedures.
• Communicate detailed arrival and procedure timing information.
• Answer patient questions with professional, empathetic service.
• Work with subspecialty teams to ensure implants and supplies are accurate.
• Assist with cancellations by documenting reasons and sharing info.
• May participate in billing and auditing tasks.

Skills

Accuracy & Attention to Detail

Communication Skills

Computer Proficiency

Professionalism & Work Ethic

Teamwork

Multitasking

Composure Under Pressure

Fast-Paced Environment

Service Oriented

Tools

Epic EMR

Job description

Job Description:

The Surgery Scheduler manages the complex logistics of booking surgeries, acting as a central coordinator between providers and provider office teams, patients, hospital departments and facility sub-specialties to ensure that ORs, equipment, and staff are ready. This role handles everything from initial requests to post-op details and resolves last-minute conflicts to maintain smooth surgical flow. The Surgery Scheduler is responsible for scheduling patients at Intermountain Healthcare hospitals, ensuring that processes and procedures in EPIC are followed. This role is also responsible for providing accurate information, including demographic, clinical, procedural, and prep details. This position enhances the provider's experience by offering a single point of contact for referring offices. As the introductory face to the facility, this position is expected to exceed customer expectations.

Posting Specifics

Benefits Eligible: Yes
Shift Details: Monday and Tuesday 0700-1200, Wednesday and Thursday 0900-1400, Fridays off.
Unit/Department: Surgical Services

Essential Functions

• Maintains the surgery schedule, providing necessary patient information in the correct operating room (OR) and coordinating with providers and providers' offices.
• Coordinates patient placement in the schedule, ensuring necessary equipment, implants, and room availability are arranged prior to the procedure.
• Communicates detailed information, including arrangements for arrival and procedure times.
• Answers patients' questions using strong customer service phone skills, empathetic listening, and professional communication standards.
• Works with subspecialty teams to ensure accuracy of required implants, supplies, and equipment to support patient care.
• Assists with cancellations by identifying reasons, taking complete notes, and passing along pertinent information.
• May also learn billing and auditor roles.

Skills

• Accuracy & Attention to Detail
• Communication Skills
• Computer Proficiency
• Professionalism & Work Ethic
• Teamwork
• Multitasking
• Composure Under Pressure
• Fast-Paced Environment
• Service Oriented

Minimum Qualifications

• Basic computer literacy, including the ability to use standard computer systems to enter, update, and retrieve information accurately.
• Demonstrated customer service skills, including answering patient questions with professionalism, empathy, and clear communication.
• Ability to collaborate effectively with cross functional teams to support day-to-day operations.
• Strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Preferred Qualifications

• Knowledge of medical terminology or entry-level medical training.
• Previous experience with scheduling or similar role.
• Experience using electronic medical record (EMR) systems, including Epic.

Physical Requirements

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Intermountain Health American Fork Hospital

Work City: American Fork

Work State: Utah

Scheduled Weekly Hours: 20

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$20.35 - $30.97

Benefits

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to rac