Enhanced Scheduler

13800 Primary Childrens Hospital; United States; On-site; USD 28,000 - 43,000; Full time

Job summary

Intermountain Healthcare Inc. is seeking an Enhanced Scheduler to register and schedule patients across Intermountain facilities.

The role reviews insurance benefits, estimates costs, and explains payment options to patients, acting as a liaison between physicians and departments. Responsibilities include collecting demographics, entering data, and coordinating appointments while upholding patient privacy and organizational values.

Qualifications

• Demonstrated excellent communication and interpersonal skills.
• Experience managing multiple tasks or priorities.
• Demonstrated working knowledge of word processing, spreadsheet, email, and calendaring programs.
• Demonstrated typing proficiency.
• Demonstrated ability to work effectively in time sensitive situations.
• Demonstrated independent and critical decision making skills.

Responsibilities

• Verify accuracy of EMPI link and report issues.
• Gather and verify required registration and scheduling information from the patient or representative.
• Enter patient demographics, insurance, and scheduling data into the database for billing and reporting.
• Explain legal documents per regulatory requirements; discuss insurance benefits and costs with the patient.
• Coordinate appointments across multiple locations within the system and liaise with physician offices.
• Document discussions with patients in the system and ensure accurate follow-up notes.
• Provide service with empathy, uphold Intermountain mission and standards, and maintain productivity.

Skills

Excellent communication

Multitasking

Typing proficiency

Time management

Independent decision making

Bilingual Spanish

Medical terminology knowledge

CPT/ICD codes knowledge

Patient access experience

Health insurance industry knowledge

Job description

Job Description

Job Description: The Enhanced Scheduler is responsible for registering and scheduling patients at Intermountain Healthcare facilities system-wide ensuring that processes and procedures exceed customer expectations. This position enhances the patient experience with one telephone call to schedule and register for services. The Enhanced Scheduler reviews insurance benefit information, estimated costs, and payment options with the patient. Also obtains or reviews all necessary demographic, clinical, procedural, and prep information with the patient or representative. This position also enhances the Provider experience by offering a single point of contact for the referring offices. The Enhanced Scheduler acts as a liaison between the physician office and facility departments across multiple service lines within the enterprise.

Posting Specifics

Benefits Eligible: Yes

Shift Details: Monday - Friday 7:45am to 4:45pm, no holidays or weekends

Job Essentials

Accountable to verify accuracy of EMPI link. Identifies and reports possible Compromised Records or Identity Theft. Interacts with customer to gather and verify needed registration and scheduling information. Accurately inputs patient demographic, insurance, and essential scheduling and admission information into the appropriate database so that billing, reporting, and analysis by facility, corporate, state, and federal agencies can be performed. Comprehends and provides explanation of legal documents in accordance to regulatory requirements. Holds financial discussion with patient or representative which includes insurance benefits, cost estimation, financial obligation, and identifying financial assistance needs. Articulates billing process information and maintains the stats determined reasonable for position. Interacts between physicians, physician's office staff, and ancillary departments as needed in the interest of the patient to obtain orders and diagnosis for patients. Provides customers with information concerning examination content and pre-examination instructions including preps and timetables providing way‑finding as needed. Coordinates appointments for patients between multiple locations in the system. Documents discussions with patients by entering detailed notes in the software, and ensures accurate record keeping for any follow up needed. Satisfies all Intermountain requirements regarding procedural, operational, and compliance training and updates. Greets patient/clients in person and on the phone while upholding Intermountain mission, vision, and values, responding with empathy and positive interpersonal skills. Maintains expected productivity, quality, and department standards. Tactfully handles difficult situations with unhappy customers applying Healing Commitment principles to achieve positive service recovery. May lead, mentor, and/or train new employees.

Minimum Qualifications

• Demonstrated excellent communication and interpersonal skills
• Experience managing multiple tasks or priorities
• Demonstrated working knowledge of word processing, spreadsheet, email, and calendaring programs
• Demonstrated typing proficiency
• Demonstrated ability to work effectively in time sensitive situations
• Demonstrated independent and critical decision making skills

Preferred Qualifications

• Bilingual - Spanish speaking
• Knowledge of medical terminology
• Versed in CPT/ICD codes
• Two years of experience working with patient access
• Two years of experience in and extensive knowledge in the health insurance industry (Commercial Insurances, Medicare, and Medicaid); health claims billing or Third Party contracts

Physical Requirements

• Interact with others requiring the employee to communicate information
• Operate computers and other office equipment requiring the ability to move fingers and hands
• See and read computer monitors and documents

Location

Location: Primary Childrens Outpatient Clinic Work City: Salt Lake City Work State: Utah

Scheduled Weekly Hours

40

Salary

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $20.35 - $30.97

Benefits

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here.

Policies & Requirements

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Equal Opportunity Employment

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness.

Data Privacy

We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment.

Contact

If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 1-800-843-7820 or email [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Introduce yourself to our Talent Acquisition team and we will get in touch if there is a role that seems like a good match.

PEAK Program

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up‑front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more.

Company Overview

Headquartered in Utah with locations in six primary states and additional operations across the western U.S., Intermountain Health is a nonprofit system of 34 hospitals, 400+ clinics, a medical group of more than 4,800 employed physicians and advanced care providers, a health plan division called Select Health with more than one million members, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery. Join our world‑class team and embark on a career filled with opportunities, strength, innovation, and fulfillment.

General Information

All positions subject to close without notice.

Closing Note

Thanks for your interest in continuing your career with our team!