Surgery Scheduler- Denver Heart and Vascular

Intermountain Healthcare Inc.; Denver (CO); On-site; USD 27,000 - 39,000; Full time

Job summary

Intermountain Healthcare Inc. seeks an Enhanced Scheduler to register and schedule patients across Intermountain facilities. The role focuses on a single-call experience, reviewing benefits, costs, and payment options while coordinating demographics, approvals, and prep information.

It also serves as a liaison between physician offices and facility departments. This is a fully in-office role with potential for hybrid work based on performance and fit.

Qualifications

• High school diploma or equivalent is required.
• Two (2) years related experience in a health care organization is required.
• Excellent customer skills, in person and via telephone.

Responsibilities

• Maintain the surgery schedule and provide patients and physicians with necessary information.
• Coordinate, register and schedule appointments according to availability.
• Conduct pre-certification on proper insurance approval for appointments and care.
• Ensure pre-operative tests are scheduled and completed.
• Arrange equipment, room space, and pre-surgery medications as needed.
• Inform patients of preparation instructions and arrival/departure details.
• Schedule follow-up appointments as directed by physicians.
• Greet patients, answer phones, and document interactions in the EMR.
• Register patients and verify demographic and insurance information.
• Communicate with patients about costs, insurance coordination, and prepayment requirements.

Skills

Customer service

Communication

Education

High school diploma or equivalent

Tools

EMR

Job description

Job Description:

The Enhanced Scheduler is responsible for registering and scheduling patients at Intermountain Healthcare facilities system-wide ensuring that processes and procedures exceed customer expectations. This position enhances the patient experience with one telephone call to schedule and register for services. The Enhanced Scheduler reviews insurance benefit information, estimated costs, and payment options with the patient. Also obtains or reviews all necessary demographic, clinical, procedural, and prep information with the patient or representative. This position also enhances the Provider experience by offering a single point of contact for the referring offices. The Enhanced Scheduler acts as a liaison between the physician office and facility departments across multiple service lines within the enterprise.

This will be a fully in office position with a chance to be a hybrid role depending on comfortability and success in the role

Scope

1. Maintains the surgery schedule, providing necessary information to patients and physicians.
2. Coordinates, registers and schedules appointments for patients according to availability.
3. Conducts patient pre-certification on proper insurance approval for appointments and medical care.
4. Ensures all pre-operative required tests needed prior to surgery, are scheduled and completed.
5. Coordinates and ensures necessary equipment is ordered, room availability/scheduled, pre-surgery medication, etc. is arranged prior to scheduled procedure.
6. Communicates detailed information and answers patients’ questions regarding surgery preparation instructions, arrival / departure instructions relative to procedure.
7. Schedules any necessary follow-up appointments, as directed by physicians.
8. Receives and screens calls relating to problems that may arise due to date changes and any reasons for cancellation.
9. Escalates non-routine issues to the practice manager or physician.
10. Greets patients. Answers phones, takes messages, returns calls and provides needed information, while documenting all phone calls accurately and completely in the electronic medical record (EMR).
11. Schedules patient appointments for visits, procedures, diagnostic tests, referrals and/or consultations.
12. Registers patients. Confirms, enters, and/or updates all required demographic data on patient and guarantor on registration system. Follows procedures when identifying patients.
13. Obtains copies of insurance card(s), forms of ID, and signature(s) on all required forms. Verify information on appropriate accounts to determine insurance coordination of benefits, pre-certification/prior-authorization. Complete the Medicare Secondary Payer (MSP) questionnaire when applicable. Verifies insurance to determine coordination of benefits and obtains authorization and/or referrals as required. Screens for non-covered services and waiver of liability (ABN) through automated screening at time of service.
14. Informs self-pay patients of liability due and prepayment requirements. Prepare estimate of procedures, calculates advance payment requirements on previous or bad debt and current balances. Refer potentially eligible patients to financial counseling and/or contract eligibility vendor(s). Refer complex or non-compliant patient financial issues to Clinic Manager or Revenue Service Center.
15. Collects patient payments and provides accurate receipt. Posts payments in system. Reconciles receipts with cash collected and complete required balancing forms. Documents patient account notes for all interactions/transactions.
16. Maintains department and/or individual work queues and reports as required.
17. Prepares medical records for patient appointments by compiling information from various sources to include authorizations and non‑Epic documentation. Accurately scans medical records as required for Medical Group or specialty office.
18. Promotes mission, vision, and values of SCL Health, and abides by service behavior standards.
19. Performs other duties as assigned.

Minimum Qualifications

Required

High school diploma or equivalent is required

Two (2) years related experience in a health care organization is required

Preferred

To perform this job successfully, an individual must be able to perform each essential duty satisfactori​ly. The requirements list must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Regular attendance to perform work on site during regularly scheduled business hours or scheduled shifts is required
2. Demonstrate understanding of health insurance, medical costs, medical terminology.
3. Excellent customer skills, in person and via telephone.
4. Strong communication skills.
5. Proficient computer skills.
6. Possess a strong work ethic and a high level of professionalism.
7. A team player who handles multiple projects simultaneously in a fast paced environment.

No Additional Description Available

Location:

Heart and Vascular - Denver

Work City:

Denver

Work State:

Colorado

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$19.41 - $28.14

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we usethe artificial intelligence (“AI”) platform, HiredScore to improve your job application experience.HiredScore helps match your skills and experiences to the best jobs for you. WhileHiredScore assists in reviewing applications, all final decisions are made byIntermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.