Engineering Services Coordinator — Project & Admin Lead

Polluxa, Inc.; North Carolina; On-site; USD 55,000 - 85,000; Full time

Job summary

Polluxa, Inc. is seeking an Engineering Services Coordinator to provide administrative support for the engineering department, ensuring timely communication and documentation across projects.

The role requires coordinating calendars, preparing complex documents, and liaising with project managers and clients to support on-schedule deliverables. You will maintain departmental procedures, uphold safety standards, and support multiple projects with a mix of administrative and analysis tasks.

Qualifications

• Minimum 5 years of related experience.
• High school diploma or GED required; college/technical diploma preferred.
• Equivalent combinations of education, training, and relevant work experience may be considered.

Responsibilities

• Supports Directors and Project Managers in planning, coordinating and tracking activities and deliverables.
• Onboards new employees and contractors, clarifying company policies and procedures.
• Acts as liaison between Project Manager, internal team and client for timely communication.
• Coordinates administrative tasks for special projects and meetings, manages calendars.
• Prepares complex documents, presentations, and reports with proofreading and data summaries.
• Manages E-Cars, Catalyst and Ariba systems and processes requisitions under guidelines.
• Coordinates project documentation, client shipments and on-site visits.

Skills

Administrative support

Project coordination

Client liaison

Scheduling

Education

High school diploma GED

College/Technical diploma preferred

Job description

Polluxa, Inc. is seeking an Engineering Services Coordinator to provide administrative support for the engineering department, ensuring timely communication and documentation across projects.

The role requires coordinating calendars, preparing complex documents, and liaising with project managers and clients to support on-schedule deliverables. You will maintain departmental procedures, uphold safety standards, and support multiple projects with a mix of administrative and analysis tasks.