Engineering & Project Services Coordinator – Decatur, IL

ADM; Decatur (IL); On-site; USD 39,000 - 63,000; Full time

Benefits offered by this job

Health benefits

401(k) with matching contributions

Paid time off

Job summary

ADM is seeking an Engineering & Project Services Coordinator in Decatur, IL to support Engineering Services and North America Projects. The role handles project systems administration, timesheets, purchasing coordination, and contractor oversight on the 6th floor of NAHQ.

Responsibilities include Ajera-based project data, timesheet validation, and invoice processing with strict adherence to policies. This is a full-time, non-exempt position with a base pay range of $39,200–$62,800.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Accounting, or a related field.
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail.
• Strong organizational, coordination, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Maintain and update project information in Ajera project accounting software for the Engineering Services and North America Projects groups; generate monthly invoices and reports.
• Review, validate, and process Ajera timesheets, and route employee timesheets for appropriate supervisory approval.
• Ensure submitted invoices, timesheets, and purchase transactions comply with established company policies and approval workflows.
• Coordinate and process contractor timesheets in Fieldglass workforce management software in accordance with established approval workflows.
• Process invoices in Coupa spend management software; create and receive purchase orders for Engineering Services and Capital Project contractors; processing only — no spend approval authority.
• Interface with accounting for reconciliation and financial reporting.
• Order office and safety supplies as needed.
• Maintain copiers and plotters (service calls, supply orders).
• Assist with in-office seating assignments and workspace organization.

Skills

MS Office

Communication

Organizational Skills

Education

Associate's or Bachelor's degree in Business Administration/Accounting

Tools

Ajera

Coupa

Fieldglass

Job description

Engineering & Project Services Coordinator - Decatur, IL

This is a permanent, full-time, non-exempt level position.

Job Summary

ADM is seeking a highly organized and detail-oriented Engineering & Project Services Coordinator to support the Engineering Services and North America Projects groups.

This role is responsible for project systems administration, timesheet and purchasing coordination, contractor administration, and enabling an effective and productive office environment on the 6th floor at ADM’s NAHQ facility.

This role is a coordination and processing function and does not carry financial approval authority.

Key Responsibilities

Financial & Project Systems Administration

• Maintain and update project information in Ajera project accounting software for the Engineering Services and North America Projects groups; generate monthly invoices and reports
• Review, validate, and process Ajera timesheets, and route employee timesheets for appropriate supervisory approval
• Ensure submitted invoices, timesheets, and purchase transactions comply with established company policies and approval workflows
• Coordinate and process contractor timesheets in Fieldglass workforce management software in accordance with established approval workflows
• Process invoices in Coupa spend management software; create and receive purchase orders for Engineering Services and Capital Project contractors; processing only — no spend approval authority
• Interface with accounting for reconciliation and financial reporting

Office & Facilities Support

• Order office and safety supplies as needed
• Maintain copiers and plotters (service calls, supply orders)
• Assist with in-office seating assignments and workspace organization

Required Qualifications

• Associate's or Bachelor's degree in Business Administration, Accounting, or a related field, OR a minimum of five years of proven experience in an administrative support, project accounting, or similar coordination role
• Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail
• Strong organizational, coordination, and multitasking skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Preferred Qualifications

• Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred
• Familiarity with ProjectWise or similar document management systems is a plus
• Prior experience in engineering or technical services environments is advantageous

Why Join ADM?

At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you’ll play a vital role in ensuring operational excellence and contributing to the success of our projects.

Excited about this role but don’t think you meet every requirement listed? Studies have indicated that applicants may self “select-out” of consideration if they do not meet all posted requirements. We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:111170BR

“AJCIND”

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

$39,200.00 - $62,800.00

Benefits And Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional Benefits Include

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Req/Job ID

111170BR